Unit Secretary, Birthing Center

Cape Cod Healthcare Inc; Hyannis (MA); On-site; USD 29,000 - 47,000; Part time

Job summary

Cape Cod Hospital in Hyannis is seeking a Unit Secretary for the Birthing Center. You will perform receptionist/secretarial duties and birth recording on the Maternity Unit, serving as the central communications source in the Nursing Station.

Responsibilities include completing forms, maintaining EMR proficiency, organizing all prenatal and birth records, and coordinating with obstetric teams while upholding patient confidentiality and delivering courteous service in a high-volume setting.

Qualifications

• Ability to read, write and communicate in English.
• MA Birth Registrar with VIP certification or proof.
• Notary Public certification within 60 days.
• Knowledge of healthcare informatics systems.

Responsibilities

• Performs receptionist/secretarial/birth recording duties on Maternity Unit.
• Maintains and organizes patient records per department policy.
• Completes Birth Certificates for all newborns using state systems.
• Responsible for admission and registration of birthing center patients.
• Maintains confidentiality and professional communication with staff and patients.
• Uses EMR, Nurse Locator and Patient Call system to coordinate care.
• Prints visitor passes and ensures timely documentation transmission.

Skills

English communication

Healthcare informatics

Education

MA Birth Registrar VIP

Notary Public

CCHC Medical Terminology Exam

Tools

EMR system proficiency

Nurse Locator

Patient Call system

Job description

Unit Secretary, Birthing Center (260617-50021030)

Purpose of Position : Performs receptionist/secretarial/birth recording duties on Maternity Unit and functions as the central communication source in the Nursing Station.

Description

• Completes necessary forms, requisitions and communications to implement orders.
• Sustains proficiency in the current EMR system.
• Maintains accurate and complete patient records on unit by established department policies and procedures.
• Maintains and organizes all patient Pre-Natal Progress Records imported from Obstetricians offices.
• Maintains and initiates birth records for all infants:
• Completes Birth Certificates for all newborns using the Commonwealth of Massachusetts Virtual Gateway system.
• Assembles paperwork for all newborns and completes process by obtaining parent signatures and notarizing Paternity and Non-Paternity documents
• Faxes/scans/transmits completed documentation to the Commonwealth of Massachusetts Registry of Vitals Records office in a timely manner
• Properly utilizes Nurse Locator for timely communications with nursing staff; and Patient Call system to initiate timely responsiveness to patient call bells.
• Maintains patient chart in appropriate functional order as prescribed by hospital policy.
• Initiates admission and registration of all birthing center patients.
• Represents hospital in the community and within the hospital by maintaining confidentiality regarding patients.
• Maintains adequate quantity of forms, materials and supplies on unit.
• Prints out visitor passes for visitors presenting at the desk.
• Responds in a professional and courteous manner in all telephone and verbal communications with internal and external customers.
• Adheres to safety, blood/fluid policies and procedures when transporting specimens to the lab.
• Consistently provides service excellence to all patients, family members, visitors, volunteers and co-workers.
• Performs other work-related duties and activities as assigned or requested.

Qualifications

• Ability to read,write and communicate in English
• CCHC Medical Terminology Exam (or proof of course, prior to start date)
• (MA Birth Registrar) -MA Birth Registrar with Vitals Information Partnership (VIP) (obtain within60 days)
• (Notary) - Notary Public in theCommonwealth of Massachusetts Notary Public(obtainwithin 60days)
• Demonstrated knowledge of healthcare informatics systems
• (Preferred) -Medical Secretary/Medical Receptionist experience

Schedule Details : 24 Hours Per Week, Rotating Days/Eves, 7a-7p, Every Other Weekend and Rotating Holidays

Organization

Cape Cod Hospital

Primary Location

Massachusetts-Hyannis

Department : CCH-Birthing Center

Annual/Hourly : Hourly

Hiring Pay Range : $ 20.51 - $ 33.69

Thepayrange displayed on each job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set, and education. This is not inclusive of the value of Cape Cod Healthcare’s benefits package (if applicable), which includes among other benefits, healthcare/dental/vision and retirement. For annual salaries this is based on full-time employment.