Unit Secretary - PRN- 7a-7p

Community Health Systems; Poplar Bluff (MO); On-site; USD 22,000 - 30,000; Part time

Job summary

Community Health Systems in Poplar Bluff, MO is seeking a part-time Unit Secretary to support patient-centered care by handling clerical tasks, greeting patients, and assisting the patient care team. The role emphasizes accurate data entry, filing, and coordinating admissions and transfers.

You will manage phones, EMR documentation, maintain charts, and help with labs and reports while upholding confidentiality and HIPAA guidelines.

Qualifications

• Completion of a Unit Secretary or Medical Terminology course preferred.
• 0-2 years of receptionist or secretarial training required.

Responsibilities

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and documents in EMR.
• Maintains patient charts and retrieves/distributes labs, consults, and reports.
• Follows consult procedures and notifies physicians; assists with labs and patient lists.
• Prioritizes tasks, handles STAT orders and urgent needs promptly.
• Greets and assists patients; coordinates admissions, discharges, transfers; handles patient requests.
• Performs other duties as assigned; maintains regular attendance; adheres to policies.

Skills

Medical terminology

Tech-savvy

MS Office

HIPAA

Attention to detail

Communication skills

Interpersonal relations

Data entry

Education

Unit Secretary course

Medical Terminology course

High School Graduate

Tools

EMR systems

Microsoft Office

Job description

Job Summary

The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.
• Maintains patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.
• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Knowledge, Skills and Abilities

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency in Microsoft Office Suite and other office-related software.
• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
• Strong attention to detail and accuracy.
• Excellent communication skills both written and verbal
• Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required

Job Info

• Job Identification 163773
• Job Category Administrative Support
• Posting Date 09/09/2026, 07:15 PM
• Degree Level High School Graduate
• Job Schedule Part time
• Job Shift Day
• Locations 3100 Oak Grove Rd, Poplar Bluff, MO, 63901, US