Unit Secretary

Colonial Group; Moorhead, Northern (MN, KY); Hybrid; USD 33,000 - 46,000; Full time

Job summary

Eventide on Eighth in Moorhead, MN is seeking a full-time Unit Secretary to work 8:00am - 4:30pm, Mon-Fri with holiday rotation. The Unit Secretary performs clerical and receptionist duties, maintains daily records, and coordinates with nursing and administrative staff to chart medical information.

Responsibilities include greeting residents and visitors, answering phones, transcribing physicians’ orders under supervision, coordinating admissions and transfers, scheduling x-rays and labs, and

Qualifications

• Clerical and receptionist tasks experience preferred.
• Ability to manage daily records and coordinate with staff.

Responsibilities

• Monitor facility access and greet residents, staff, families and visitors.
• Answer phones, relay messages and transfer calls to appropriate personnel.
• Transcribe physicians’ orders under supervision of the RN/Resident Care Nurse.
• Assist with resident transfers and admissions, schedule x-rays and labs.
• Organize charts and paperwork for physician appointments and visits.
• Maintain unit supplies and documentation.

Skills

Clerical work

Receptionist duties

Job description

Eventide on Eighth in Moorhead, MN is currently seeking a full time Unit Secretary to work 8:00am - 4:30pm Mon-Fri with holiday rotation.
The Unit Secretary performs clerical and receptionist work, daily records, charts medical and administrative information.

Essential Job Functions:

• Monitor facility access with the aid of video camera, intercom system, security alarms, Wanderguard, and fire alarms for the Fargo campus.
• Responsible for checking with appropriate department and signing for any deliveries to the nursing home, as appropriate and will call that department for pick up.
• Assist in monitoring wandering residents and redirecting them back to unit.
• Greet, direct, and provide information to residents, staff, families, and visitors.
• Answer the telephone, relay messages and requests to unit personnel. Provide appropriate information to callers when possible and transfer calls to appropriate person.
• Assist with resident transfers and admissions.
• Schedule x-rays and lab work.
• Transcribe physicians’ orders under supervision of the RN/Resident Care Nurse.
• Assist with in-house room changes and complete needed documentation and notification.
• Organize charts and needed paperwork for physician appointments and visits.
• Schedule and make transportation arrangements for residents various appointments and coordinates family or staff to accompany.
• Maintain an adequate inventory of clerical and office supplies on unit.
• Prepare appropriate documentation sheets (i.e. medication, treatment, doctor sheets, resident care lists, etc).
• Maintains resident charts and required physician appointments and visits.
• Work with consultant HIMS at least annually and as needed.