Unit Clerk

Paramount Care Centers; Voorhees Township (NJ); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Same Day Pay

Refer a Friend Bonus

Weekly Employee Appreciation Event

Monthly Gift Giveaways

Medical, Dental & Vision Insurance

401K

Holiday Pay

Paid Time Off

Overtime Available

Job summary

Echelon Care and Rehab in Voorhees Township, NJ is seeking a Unit Clerk to provide clerical/secretarial support to the nursing department, manage medical records, and handle physician orders and unit operations.

The role involves admissions prep, chart maintenance, scheduling, and coordinating with nursing staff to ensure smooth unit workflow.

Qualifications

• High school diploma required; college/business coursework preferred.
• Experience with medical terminology and transcription preferred.
• Must read/write/understand English.
• Annual TB skin test verification required.

Responsibilities

• Provide secretarial support to nursing staff as needed.
• Deliver admission charts and initiate forms for admission.
• Fax physicians’ orders daily.
• Deliver printed faxed documents to the appropriate department.
• Update resident charts with vital signs and weights.
• Schedule physician appointments for residents.
• Prepare discharge charts for medical records.
• Perform chart audits and report deficiencies.
• Maintain medical records per policy.
• Schedule agency personnel as directed by the DON.
• Keep unit stocked with necessary forms.
• Order and charge resident care supplies; stock accordingly.
• Complete daily staffing sheets and share with Unit Director.
• Assist staffing needs and place calls to fill.
• Refer resident information requests to unit director or nurse coordinator.
• Greet and assist visitors; answer phones and take messages.
• Perform other duties as assigned.

Skills

Written and verbal communication

Typing

Phone system operation

Computer basics

Office equipment operation

Interpersonal skills

Multitasking

Confidential information handling

Education

High school diploma with college/business coursework

Job description

Unit Clerk

RATE:$16.25

BENEFITS:

• Same Day Pay!!
• Refer a Friend Bonus!!
• Weekly Employee Appreciation Event- “Thankful Thursday”
• Monthly Gift Giveaways!!
• Medical, Dental & Vision Insurance
• 401K
• Holiday Pay
• Paid Time Off
• Overtime Available

About us:

Echelon Care and Rehab is committed to providing compassionate, high-quality care in a supportive, team-focused environment. We believe great care starts with great people, which is why we invest in our employees through accessible leadership, recognition programs, and the resources they need to succeed.

If you're looking for a workplace where you'll be valued, supported, and able to make a meaningful difference every day, we'd love to have you on our team.

POSITION SUMMARY:

This position provides clerical/secretarial support to the nursing department in the areas of medical records, transcription of physician orders and the general operation of the unit.

RESPONSIBILITIES/ACCOUNTABILITIES:

1 Provides secretarial support to the nursing staff as needed;

2 Delivers new admission chart to unit and initiates forms in preparation for admission;

3 Faxes physicians’ orders daily;

4 Delivers any faxed printouts to the appropriate department;

5 Completes daily transfer of the vital signs and weights from the daily assignment sheet to the resident’s chart;

6 Schedules appointments with physicians for the residents; relays the information to nursing;

7 Prepares discharge charts for medical records;

8 Performs chart audit and report any deficiencies to the Unit Director;

9 Maintains medical records per policy;

10 Schedules professional agency personnel as directed and supervised by the D.O.N.;

11 Keeps unit supplied with necessary forms;

12 Orders and charges accordingly, any necessary resident care supplies (i.e., tube feedings, isolation supplies);

13 Orders miscellaneous unit stock;

14 Completes daily staffing sheets, places in staffing book, and copies these sheets for Unit Director;

15 Assists in maintaining staffing needs on unit and making calls to fill staffing needs;

16 Refers requests for all information on residents or facility to unit director or nurse coordinator;

17 Greets and assists visitors entering unit;

18 Answers telephones, directs call and takes messages;

19 Performs other duties as assigned.

SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS:

1 This position requires a high school degree with college/ business school coursework.

2 Experience with medical terminology and transcription is preferred.

3 Must be able to read, write and understand the English language.

JOB SKILLS:

1 Must have good written and verbal communication skills.

2 Must be able to type proficiently.

3 Must be able to competently operate phone system.

4 Must possess basic knowledge of operating a computer.

5 Must be able to operate standard office equipment including: copier, typewriter and facsimile machine.

6 Must possess the ability to positively interact with personnel, resident, family members, visitors, government agencies/personnel and the general public.

7 Must be able to handle a variety of assignments, some of moderate complexity and requiring considerable familiarity with the operating details of the facility.

8 Must demonstrate discretion in handling of confidential information.

9 Must provide annual verification of a negative TB skin test.

PERFORMS RELATED DUTIES:

1 Interacts with residents, families, visitors and employees.

2 He/she carries out other tasks as requested in situations where hands-on intervention/participation may be required.