Unit Secretary

clearskyhealth; Eau Claire (WI); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Competitive pay

Generous benefits

Tuition reimbursement & student loan –

Career advancement programs

Inclusive, supportive culture

Growth opportunities

Job summary

ClearSky Rehabilitation Hospital of Eau Claire seeks a Unit Secretary to support nursing unit operations and ensure a smooth day-to-day experience for patients and staff. The role emphasizes organization, effective communication, and adherence to safety and infection prevention standards.

The position requires a high school diploma or GED, with preferred experience in clerical work and health care settings. Expect a collaborative, growth-oriented environment with competitive pay and benefits.

Qualifications

• High school diploma or GED required.
• One year of clerical or administrative assistant experience preferred.
• Two years of health care setting experience preferred.

Responsibilities

• Provide administrative support for the nursing unit and maintain paperwork.
• Update patient records and discharge orders accurately.
• Answer calls, relay information, and assist visitors and staff.
• Coordinate tests and ensure timely completion of lab and radiology orders.
• Maintain a clean and safe department environment and adhere to infection prevention standards.
• Support day-to-day operations and assist with training as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Computer literacy

Education

High school diploma or GED

Tools

Electronic health records

Job description

Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses.

We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve.

We're excited to announce the grand opening of ClearSky Rehabilitation Hospital of Eau Claire -coming December 2026 !

Are you an organized and detail-oriented professional looking to make a meaningful impact? Join us at our brand-new, state-of-the-art facility , where you'll play a key role in supporting hospital operations and ensuring a seamless experience for patients and staff.

We're seeking a Unit Secretary who is passionate about efficiency, communication, and organization . In this vital role, you'll be responsible for maintaining smooth day-to-day operations of nursing unit that are safe and a clean environment.

• Competitive pay
• Generous benefits
• Tuition reimbursement & student loan repayment
• Career advancement programs
• An inclusive, supportive culture
• Exciting opportunities for growth

This is more than a job-it's a chance to make a difference in your community.

The Unit Secretary performs clerical and non-professional services necessary in maintaining the smooth day to day operation of the nursing unit; assists in maintenance of safe and clean environment. This position must integrate company values into daily practice.

Minimum Education & Experience:

• High school diploma or GED required
• One year of clerical or administrative assistant experience preferred
• Two (2) years' experience in health care setting preferred

Essential Functions:

• Provides administrative support for all employees within an assigned nursing unit. Performs administrative activities in compliance with all regulations.
• Maintains and updates paperwork such as patient records, charts, discharge orders, etc.
• Answers the telephone, determines the nature of the call and appropriately relays information within the Hospital as necessary, and answers call lights from nurse's stations.
• Relays patient requests to appropriate personnel and gives directions/information to visitors, guests, patients/residents, doctors, sales representatives, etc.
• Ensures timeliness of laboratory, radiology and other tests ordered for the patients.
• Maintains and operates equipment safely and correctly. Maintains department cleanliness and safety.
• Provides an environment conducive to safety for patients, visitors, and staff. Assesses the risks for safety and implements appropriate precautions. Complies with appropriate and approved safety and Infection Prevention standards.
• Maintains regular attendance in keeping with assigned work schedule.
• Completed required trainings, as assigned.
• Performs other duties as assigned to support overall effectiveness of the organization.

Minimum Job Requirements

Required Licenses, Certifications, and/or Documentation:

• Must maintain acceptable driving record, current driver's license, and insurability.

Required Knowledge, Skills, and Abilities:

• Demonstrates general computer skills including data entry, word processing, email, and records management.
• Demonstrates critical thinking skills.
• Effective organizational and time management skills.
• Effective written and verbal communication skills.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Ability to maintain quality, safety, and/or infection prevention standards.
• Ability to work independently.
• Ability to maintain proper levels of confidentiality.
• Ability to work closely and professionally with others at all levels of the organization.

Physical Requirements Over the Course of a Shift:

• A significant amount of standing, walking, bending, reaching, pushing, and pulling, sometimes for prolonged periods of time.
• Both gross and precise motor functions.
• Lifting/exerting of up to 25 lbs.
• Possible exposure to bodily fluids.
• Visual acuity required for patient assessment and documentation of care.
• Acute hearing required for accurate patient assessment.
• Sufficient manual dexterity to operate equipment and computer keyboard.