Unit Secretary

UPMC; Altoona (PA); On-site; USD 10,000 - 60,000; Part time

Job summary

A leading healthcare provider seeks a Unit Secretary for the T12 Cardiology unit. This part-time position requires effective communication skills and the ability to manage patient records while supporting the healthcare team. Candidates must show capability in a dynamic healthcare environment, with responsibilities that include clerical and patient interaction, ensuring a smooth operational flow in the unit.

Qualifications

• Experience in a medical or healthcare setting preferred.
• Knowledge of patient care and hospital protocols.
• Ability to handle a high-stress environment calmly.

Responsibilities

• Provides indirect patient care in the medical/surgical setting.
• Assists in the transfer of patients and maintains accurate records.
• Coordinates clerical tasks essential to the operation of the unit.

Skills

Communication

Teamwork

Organizational Skills

Customer Service

Job description

Unit Secretary - T12 Cardiology

Part-time, Day/Evening Shifts, a combination of 8 and 12-hour shifts as needed between 6:30 AM - 10:00 PM., every other weekend, holiday rotation, and rotation included.

AFSCME - Union

Posted: January 22, 2025

Reposted: May 29th, 2025

Purpose:
Provides indirect patient care in the medical/surgical setting. Meets the communication needs of the patient/family, departmental staff, and medical staff. Prepares and compiles records in the nursing unit. Initiates directions from physicians and nursing staff. Participates in performance improvement activities. Maintains regulatory agency requirements, nursing and hospital policies and procedures, and standards.

Responsibilities:

• Assures the delivery of the interdepartmental mail and patients' mail and flowers by alerting them of the arrival.
• Supports unit-based Continuous Performance Improvement (CPI) activities by actively participating in the CPI Process.
• Understands the special needs of consumers with co-occurring disorders (mental health and substance abuse) and utilizes appropriate assessment and intervention techniques
• Completes ongoing age-specific competency validation via defined mechanisms.
• Obtains information for records and assists in the transfer of patients by preparing records for other facilities.
• Answers the telephone promptly and courteously and maintains free-flowing and accurate communications. Takes and delivers messages promptly.
• Greets and assists patients, families, visitors, co-workers, physicians, and other Hospital personnel. Responsible for unlocking and securing the door to a unit on arrival of same and registering visitors.
• Processes requests for patient services from other departments as required.
• Assists during emergencies such as crises on the unit, cardiac arrest, disasters, etc. by thorough knowledge of own role.
• Attends unit staff meetings.
• Responsible for ordering all forms, keeping them up to date, and distributing them as needed.
• Assembles and records patient information on charts, files, laboratory and x-ray reports on patient charts, and checks discharge charts for completeness.
• Functions as a unit receptionist and coordinates clerical tasks essential to the operation of the unit.
• Maintains patient records including labeling, incorporating appropriate forms, ensuring completion, overseeing general appearance, and monitoring their location.
• Maintains a satisfactory physical environment for the patient by reporting potential safety hazards and needed repairs to appropriate personnel.