UNIT COORDINATOR

Arizona State Government; Phoenix (AZ); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Paid vacation and sick time

10 paid holidays per year

Transit subsidy

ADHS Student Assistance Pilot Program

Job summary

The Arizona Department of Health Services seeks a Unit Coordinator to provide administrative support to the Psychiatric Nurse Unit Manager, conduct unit audits, and manage environmental rounds and maintenance work orders. You will handle procurement, supply stocking, and budget tracking while maintaining orderly files and compliance with regulatory standards.

Responsibilities include coordinating with service providers, preparing reports for leadership, and ensuring unit safety and cleanliness

Qualifications

• Knowledge of unit operations and healthcare administration.
• Familiarity with infection control and regulatory requirements.
• Experience with budget tracking and procurement processes.
• Strong oral and written communication skills.

Responsibilities

• Provides administrative support to the Psychiatric Nurse Unit Manager (PNUM) including various unit and clinical audits.
• Conducts daily environmental care rounds to identify issues and coordinates resolutions.
• Prepares and follows up on work orders for facility maintenance and renovations.
• Maintains stock of unit and patient supplies, tracking purchases and budgets.
• Keeps policy and protocol manuals current and maintains accurate files.

Skills

Unit operations

Administrative support

Infection control

Customer service

Budgetary processes

Policy adherence

Performance improvement

Safety

Health records

Education

Bachelor's degree in health related field

Tools

Word

Excel

GroupWise

Job description

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Unit Coordinator

Job Location:

Address:

501 N. 24th Street, Phoenix, AZ 85008

Posting Details:

Salary: $23.8197

Grade: 20

Job Summary:

Provides administrative support to the Psychiatric Nurse unit Manager (PNUM) including various unit and clinical audits and responsibilities. Conducts daily environmental care rounds on unit to identify dietary, grounds keeping, housekeeping, equipment, safety issues and coordinates resolutions with the respective service or company Identified; Prepares, submits and follows-up on work orders for facility and unit renovations, repair and maintenance requirements; submits regular status reports to PNUM and the Assistant Chief Nursing Officer (ACNO) regarding issues.

Responsible for ordering unit and patient supplies; ensuring delivery of supplies, putting supplies away, checking for expiration dates when stocking, maintaining PAR levels and returning unused supplies; Stocking and maintaining office equipment; Maintaining and tracking purchase records, receipts, AFIS, and unit budget with monthly status reports to the PNUM. Maintains cleanliness and order of the treatment rooms, negative pressure/ante room, laundry room, mail room, supply rooms and patient dorm rooms. Monitors unit compliance with regulatory agency and infection control standards; Keeps accurate and orderly files; Maintainspolicy and protocol manuals.

Job Duties:

• Conducts daily environmental care rounds on unit to identify dietary, grounds keeping, housekeeping, equipment, safety issues and coordinates resolutions with the respective service or company Identified; Prepares, submits and follows-up on work orders for facility and unit renovations, repair and maintenance requirements; submits regular status reports to PNUM and the Assistant Chief Nursing Officer (ACNO),
• Responsible for ordering unit and patient supplies; Ensuring delivery of supplies, putting supplies away, checking for expiration dates when stocking, maintaining PAR levels and returning unused supplies; Stocking and maintaining office equipment; Maintaining and tracking purchase records, receipts, AFIS, and unit budget with monthly status reports to the PNUM.
• Provides administrative support to the Psychiatric Nurse Unit Manager (PNUM) including various unit and clinical audits and responsibilities.
• Monitors unit compliance with regulatory agency and infection control standards; Keeps accurate and orderly files; Maintains policy and protocol manuals.
• Other duties as assigned as related to the position (typically 5% - 10%).

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Unit operations.
• Maintenance requests.
• Administrative support.
• Infection control.
• Performance improvement projects.
• Safety.
• Confidentiality.
• Customer service.
• Policies and procedures.
• Health records.
• Procurement.
• Basic budgetary processes and regulatory requirements.
• Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in:

• Preparing necessary work order requests.
• Analyzing, coordinating, organizing and planning effectively.
• Identifying and correcting environmental deficiencies.
• Oral and written communication skills.
• Performs reliable audits and report preparation.
• Utilizing database such as Word, Excel and Groupwise.

Ability to:

• Analyze data.
• Works with little supervision to make decisions.
• Effectively communicate both verbally and in writing, writes reports, manages times, tracks expenditures and prioritizes workload.
• Attend meetings at alternate locations and travel when necessary.
• Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

Bachelor's degree in health related field and 2 years’ experience program support in a hospital or a behavioral health setting.

Pre-Employment Requirements:

A State Hospital employee must be able to obtain a valid Level One Fingerprint Clearance Card pursuant to A.RS. § 41-1758,07. Must possess a valid Arizona driver’s license.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical and dental insurance plans
• Paid vacation and sick time
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning Infant at Work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer.

All newly hired employees will be subject to E-Verify Employment Eligibility Verification.