Unit Clerk 8am to 4pm

Alameda Center; Perth Amboy, Northern (NJ, KY); Hybrid; USD 21,000 - 26,000; Full time

Benefits offered by this job

Same Day Pay!

Weekly Appreciation Event- “Thankful

Monthly Gift Giveaways!!

Medical, Dental & Vision Insurance

401K

Holiday Pay

Paid Time Off

Job summary

Alameda Center is dedicated to compassionate, high-quality care in a team-focused setting. This Nursing Clerical Assistant role provides essential clerical support to the nursing department, handling medical records, transcription, and unit operations.

Preferred bilingual candidates (English and Spanish and/or Hindi) will help communication with residents and families. The position emphasizes accuracy, confidentiality, and teamwork within a supportive environment.

Qualifications

• High school diploma; college/business coursework preferred.
• Experience with medical terminology and transcription preferred.
• Must read/write English; bilingual English/Spanish preferred.

Responsibilities

• Provide secretarial support to nursing staff as needed.
• Deliver admission charts to unit and prep forms for admission.
• Fax physicians’ orders daily.
• Distribute faxed printouts to appropriate department.
• Update resident charts with vital signs and weights.
• Schedule physician visits for residents and relay to nursing.
• Prepare discharge charts for medical records.
• Perform chart audits and report deficiencies to Unit Director.
• Maintain medical records per policy.
• Schedule agency personnel as directed by DON.
• Keep unit stocked with necessary forms.
• Order and charge resident care supplies as needed.
• Order miscellaneous unit stock.
• Complete daily staffing sheets and copy for Unit Director.
• Assist in staffing needs and calls to fill them.
• Refer resident information to unit director or nurse coordinator.
• Greet and assist visitors entering unit.
• Answer telephones and take messages.

Skills

Communication skills

Typing

Phone handling

Computer literacy

Office equipment

Interpersonal skills

Multitasking

Confidentiality

TB test verification

Education

High school diploma

College/Business coursework

Medical terminology knowledge

Transcription experience

Job description

Nursing Clerical Assistant (Unit Clerk) - Bilingual candidates English and Spanish and/or Hindi speaking are preferred

RATE: $17 PER HOUR

BBENEFITS:

• Same Day Pay!

• Weekly Employee Appreciation Event- “Thankful Thursday”

• Monthly Gift Giveaways!!

• Medical, Dental & Vision Insurance

• 401K

• Holiday Pay

• Paid Time Off

About us:

Alameda Center is committed to providing compassionate, high-quality care in a supportive, team-focused environment. We believe great care starts with great people, which is why we invest in our employees through accessible leadership, recognition programs, and the resources they need to succeed.

If you're looking for a workplace where you'll be valued, supported, and able to make a meaningful difference every day, we'd love to have you on our team.

POSITION SUMMARY:

This position provides clerical/secretarial support to the nursing department in the areas of medical records, transcription of physician orders and the general operation of the unit.

RESPONSIBILITIES/ACCOUNTABILITIES:

• 1 Provides secretarial support to the nursing staff as needed;
• 2 Delivers new admission chart to unit and initiates forms in preparation for admission;
• 3 Faxes physicians’ orders daily;
• 4 Delivers any faxed printouts to the appropriate department;
• 5 Completes daily transfer of the vital signs and weights from the daily assignment sheet to the resident’s chart;
• 6 Schedules appointments with physicians for the residents; relays the information to nursing;
• 7 Prepares discharge charts for medical records;
• 8 Performs chart audit and report any deficiencies to the Unit Director;
• 9 Maintains medical records per policy;
• 10 Schedules professional agency personnel as directed and supervised by the D.O.N.;
• 11 Keeps unit supplied with necessary forms;
• 12 Orders and charges accordingly, any necessary resident care supplies (i.e., tube feedings, isolation supplies);
• 13 Orders miscellaneous unit stock;
• 14 Completes daily staffing sheets, places in staffing book, and copies these sheets for Unit Director;
• 15 Assists in maintaining staffing needs on unit and making calls to fill staffing needs;
• 16 Refers requests for all information on residents or facility to unit director or nurse coordinator;
• 17 Greets and assists visitors entering unit;
• 18 Answers telephones, directs call and takes messages;
• 19 Performs other duties as assigned.

SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS:

• 1 This position requires a high school degree with college/ business school coursework.
• 2 Experience with medical terminology and transcription is preferred.
• 3 Must be able to read, write and understand the English language. Bilingual with the Spanish language too, preferred.

JOB SKILLS:

• 1 Must have good written and verbal communication skills.
• 2 Must be able to type proficiently.
• 3 Must be able to competently operate phone system.
• 4 Must possess basic knowledge of operating a computer.
• 5 Must be able to operate standard office equipment including: copier, typewriter and facsimile machine.
• 6 Must possess the ability to positively interact with personnel, resident, family members, visitors, government agencies/personnel and the general public.
• 7 Must be able to handle a variety of assignments, some of moderate complexity and requiring considerable familiarity with the operating details of the facility.
• 8 Must demonstrate discretion in handling of confidential information.
• 9 Must provide annual verification of a negative TB skin test.

PERFORMS RELATED DUTIES:

• 1 Interacts with residents, families, visitors and employees.
• 2 He/she carries out other tasks as requested in situations where hands-on intervention/participation may be required.