Unit Admin/Specialist Casual

Rutgers University; Piscataway Township, Northern (NJ, KY); Hybrid; USD 34,000 - 41,000; Part time

Benefits offered by this job

Benefits package

Job summary

Rutgers, The State University of New Jersey, is seeking a Unit Admin/Specialist Casual for the Department of Latino and Caribbean Studies within the School of Arts and Sciences. This on-site, part-time role provides administrative support for a grant-funded program and involves coordinating with multiple stakeholders across the department and SAS.

The position requires a Bachelor's degree (or equivalent) and at least two years of relevant administrative experience, with bilingual English/Spanish

Qualifications

• Bachelor’s degree in a related field or an equivalent combination of education and/or experience.
• Two years relevant experience in an administrative function.
• Proficiency in English and Spanish communication.

Responsibilities

• Communicates and collaborates with numerous individuals to maintain involvement in all facets of the project.
• Interfaces with Program, Department and SAS administrators.
• Manages work study students.
• Assists with payroll, payment processing, and reimbursement in the Rutgers Cornerstone system and is responsible to follow Rutgers policy while processing those duties.
• Manages track expenses in grant tracking system.

Skills

Teams

Joomla

WordPress

Excel

Google Docs

Zoom

Bilingual English/Spanish

Education

Bachelor’s degree in related field

Tools

Rutgers Cornerstone

Job description

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Unit Admin/Specialist Casual for the Department of Latino and Caribbean Studies within the School of Arts and Sciences. This position will provide administrative support for a grant funded program.
Among the key duties of this position are the following:

• Communicates and collaborates with numerous individuals to maintain involvement in all facets of the project.
• Interfaces with Program, Department and SAS administrators.
• Manages work study students.
• Assists with payroll, payment processing, and reimbursement in the Rutgers Cornerstone system and is responsible to follow Rutgers policy while processing those duties.
• Manages track expenses in grant tracking system.

FLSA Nonexempt

Salary Details

Salary Details $25 - $30 per hour

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Part Time

Working Hours

15 hours per week

Daily Work Shift

Day

Work Arrangement

This position requires a fully on-site work arrangement.

Payroll Designation

PeopleSoft

Terms of Appointment

Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

• Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
• Two years relevant experience in an administrative function.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Computer literacy with knowledge of Teams, Joomla, WordPress, Excel, Google Docs, and Zoom.
• Excellent communication skills in both English and Spanish.

Preferred Qualifications

Posting Open Date

09/17/2026

Posting Close Date

10/17/2026

Open Until Filled No

Special Instructions to Applicants

Regional Campus

Regional Campus Rutgers University-New Brunswick

Home Location Campus

Home Location Campus Rutgers University - New Brunswick

City

City Piscataway

State

State NJ

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience, and two years relevant experience in an administrative function?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents

• Writing Sample 1