Unit Admin/Specialist - Casual

Rutgers University; Freehold (NJ); On-site; USD 27,938,000 - 34,922,000; Part time

Benefits offered by this job

Medical coverage

Prescription drug coverage

Dental coverage

Paid vacation and holidays

Retirement benefits

Educational benefits

Life insurance

Employee discounts

Job summary

Rutgers University, The State University of New Jersey, seeks a part-time Unit Admin/Specialist for the Cooperative Extension Department of Monmouth County within the School of Environmental and Biological Sciences. The role supports administrative operations, data entry in Pears, expense processing in Concur, and front desk coverage for stakeholders.

Responsibilities include communicating impact data, preparing reports and newsletters, and assisting with events and publications while working

Qualifications

• Bachelor’s degree in a related field or equivalent combination of education and experience.
• Excellent communication and interpersonal skills.
• Computer literacy including Microsoft programs (Word, Excel, PowerPoint).

Responsibilities

• Enters data into the Pears system and drafts written impact reports.
• Processes expense reports and travel requests in Concur and handles purchasing tasks.
• Assists with front desk coverage and stakeholder support (soil test kits, certificates, manuals, event registrations).
• Communicates impact data and program highlights to stakeholders and partners via reports, newsletters, and press materials.

Skills

Excellent communication

Interpersonal skills

Education

Bachelor’s degree in a related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics. In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.

Posting Summary

Rutgers, The State University of New Jersey is seeking a part-time Unit Admin/Specialist for the Cooperative Extension Department of Monmouth County within the School of Environmental and Biological Sciences.

Among the key duties of the position are the following:

• Enters data into the Pears system and draft written impact reports as needed by the University and County.
• Processes expense reports and travel requests in Concur, purchasing, adding vendors, and navigating other Rutgers administrative portals or paperwork as needed for the Monmouth County Extension Office.
• Assists with front desk coverage for stakeholders who visit the office, including assistance with providing soil test kits, farmers plate certificates, pesticide manuals, event registrations, fact sheets, and other similar responsibilities as needed.
• Works with faculty and programmatic staff in the Monmouth County Office to communicate impact data and program highlights to stakeholders and University/County partners through written press releases, annual report, newsletters, and other similar means of communication.

FLSA

Nonexempt

Salary Details

$20 - $25 per hour

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Part Time

Working Hours

19.5 hours per week

Daily Work Shift

Day

Work Arrangement

This position requires a fully on-site work arrangement.

Payroll Designation

PeopleSoft

Terms of Appointment

Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

• Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.

Required Knowledge, Skills, and Abilities

• Excellent communication and interpersonal skills.
• Computer literacy including the ability to use Microsoft programs, such as, PowerPoint, Word, and Excel.

Preferred Qualifications

• Familiarity with Rutgers systems and PEARS.

Equipment Utilized

• Computer, Microsoft programs (Outlook, Word, Excel, Teams), Rutgers administrative systems (Pears, Concur, etc.).

Posting Open Date

09/11/2026

Posting Close Date

10/01/2026

Open Until Filled

No

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

• * Do you have a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

Rutgers University participates in the E-Verify program as required by law. Learn more about the E-Verify program.

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [e-mail] .

To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .