Unit Admin/Specialist

Rutgers University; New Brunswick (NJ); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Medical coverage

Paid time off

Retirement benefits

Education benefits

Life insurance

Job summary

Rutgers University, The State University of New Jersey, invites applications for a temporary part-time Unit Admin/Specialist in the Department of Landscape Architecture on the New Brunswick campus. This on-site role supports faculty and students with administrative tasks, scheduling, and reporting.

Qualifications include a Bachelor's degree in a related field, strong communication, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree in a related field or an equivalent combination of education and/or experience.
• Good communication and interpersonal skills.
• Computer literacy including Microsoft Office.

Responsibilities

• Assists in resolving routine conflicts and issues and coordinates and facilitates the implementation of administrative guidelines and procedures.
• Assists students, faculty, staff, and visitors with departmental administrative and procedural information.
• Creates informational materials and support faculty research by preparing reports and documents.
• Schedules and coordinates design presentations and meeting logistics for faculty, student and guest events.
• Provides operational support through documentation management, coordination, and records oversight.
• Analyzes data in a timely manner and prepare reports to support faculty needs and departmental planning.
• Assists with event planning and special projects including creation of seminar materials, symposium, and conference correspondence for distribution.
• Completes other department related work assigned.

Skills

Good communication

Interpersonal skills

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

Position Details

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

• Recruitment/Posting Title: Unit Admin/Specialist
• Posting Number: 26TM0312
• Department: Landscape Architecture
• Position Status: Part Time
• Working Hours: 19.5 hours per week
• Daily Work Shift: Day
• Work Arrangement: This position requires a fully on-site work arrangement.
• Payroll Designation: PeopleSoft
• Terms of Appointment: Temporary Staff Appointment - Hourly

Posting Summary

Rutgers, The State University of New Jersey, is seeking a temporary part‑time Unit Admin/Specialist for the Department of Landscape Architecture.

• Assists in resolving routine conflicts and issues and coordinates and facilitates the implementation of administrative guidelines and procedures.
• Assists students, faculty, staff, and visitors with departmental administrative and procedural information.
• Creates informational materials and support faculty research by preparing reports and documents.
• Schedules and coordinates design presentations and meeting logistics for faculty, student and guest events.
• Provides operational support through documentation management, coordination, and records oversight.
• Analyzes data in a timely manner and prepare reports to support faculty needs and departmental planning.
• Assists with event planning and special projects including creation of seminar materials, symposium, and conference correspondence for distribution.
• Completes other department related work assigned.

FLSA

Nonexempt

Salary Details

$25 per hour

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Qualifications

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
• Good communication and interpersonal skills.
• Computer literacy including Microsoft Office.

Posting Details

• Posting Open Date: 08/27/2026
• Posting Close Date: 09/04/2026
• Open Until Filled: No
• Regional Campus: Rutgers University-New Brunswick
• Home Location Campus: Cook (RU-New Brunswick)
• City: New Brunswick
• State: NJ

Pre-Employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement