Union – Travel & Grant Assistant – Student Involvement

University of Wisconsin-Milwaukee; Milwaukee (WI); On-site; USD 20,664 - 27,552; Part time

Job summary

A Midwest university is seeking a Travel & Grant Assistant to support student organizations with travel arrangements and grant processes. This role involves coordinating travel logistics, ensuring compliance with university policies, and providing organizational support. The ideal candidate is detail-oriented, effective in communication, and enrolled at the university with a strong GPA. Experience with Excel and Office 365 is preferred, along with the ability to work under pressure. This role offers a great opportunity for professional development in an educational environment.

Qualifications

• Must be willing to work with versatility and adaptability.
• Ability to explain complex financial ideas simply.
• Prior customer service experience is a plus.

Responsibilities

• Support the travel grant process for student organizations.
• Schedule meetings and book travel accommodations.
• Organize receipts and process payment requests.

Skills

Knowledge and experience using Excel

Precise attention to detail

Good organizational skills

Ability to self-motivate

Good written and verbal communication skills

Ability to work under pressure

Education

Enrolled at UW-Milwaukee with a minimum 2.75 GPA

Tools

Office 365

Job description

Training for position will start Spring 2026 & continue through Summer 2026/Fall 2026

Job Summary

Student Involvement supports student organizations, campus wide events and traditions, fraternity and sorority life, and other learning and leadership development experiences on campus and in the community.

The Travel & Grant Assistant will work closely with the Office Manager of Student Involvement to approve expenditures & arrange travel for student organizations.

Essential Functions of the Job

Primary Responsibilities

• The Travel & Grant Assistant supports the travel grant process. This individual is responsible for working with student organizations to plan and book their travel and is directly supervised by the Office Supervisor of Student Involvement. Common duties include:
• Scheduling meetings with student organization travelers to book flights, lodging, and registration for conferences
• Work with hotels to ensure payment for rooms has been received, ensuring our students can check in to their rooms
• Share important safety information with student travelers
• Understand & follow university and state travel policies
• Organize receipts from purchases

Secondary Responsibilities

• Prepare and process payment requests related to use of Student Involvement and Registered Student Organization funds
• Provide backup support to the Student Involvement front desk as needed
• Other projects as assigned

Qualifications

Required

• Knowledge and experience using Excel
• Precise attention to detail and good organizational skills
• Ability to self-motivate and work independently
• Good written and verbal communication skills
• Must be willing to work in a unit that requires a great deal of versatility, adaptability, and the ability to work under pressure
• Must be enrolled at UW-Milwaukee with a minimum 2.75 Cumulative GPA

Preferred

• Experience with basic billing, budgeting payment and purchasing procedures;
• Ability to explain complex financial ideas in simple ways to others
• Experience with Office 365
• Prior customer service is a plus
• Ability to present oneself effectively in a professional, respectable, and friendly manner when communicating with diverse customers, supervisors, co-workers, and other student staff.
• Ability to maintain a positive attitude when learning new skills and working with challenging customers.
• Experience with PantherOrgs
• Experience/participation in Student Organizations

Physical Requirements

• Primarily sedentary
• Occasionally support lifting packages

Working Conditions & Environmental Factors

Office environment with exposure to low-level noise and chemicals related to operation of equipment such as copiers, computers, and printers

Panther Edge Competencies

• Communication: This position will provide experience for communicating over the phone, in-person & over email
• Tech Savviness: This position requires the use of multiple systems