Union Scheduling & Attendance Coordinator

asmglobal; Pittsburgh (Allegheny County); On-site; USD 42,000 - 60,000; Full time

Job summary

Legends Globalis in Pittsburgh is seeking an Administrative Coordinator to provide essential administrative support to the Operations Department, manage time and attendance for part-time union workers, and schedule labor calls for events at the David L. Lawrence Convention Center.

You will liaise with operations, union representatives, and other departments to ensure smooth event execution, while maintaining compliance with union contracts and labor regulations; proficiency with Momentus, Altum,

Qualifications

• Bachelor’s degree in Business Administration, Hospitality, or related field.
• Experience in scheduling, administration, or coordination roles.
• Knowledge of labor laws and union agreements is a plus.

Responsibilities

• Coordinate staffing levels with department managers for each event.
• Schedule and coordinate part-time labor calls and communicate shifts.
• Prepare and distribute weekly union schedule and attendance reports.
• Monitor call-off lines and collect attendance signatures.
• Process timekeeping and payroll for part-time staff; assist with full-time payroll as needed.
• Ensure union contract compliance and act as liaison with union representatives.
• Provide administrative support with data entry, reports, and file management.
• On-site onboarding and training of new union employees and crews.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Problem-solving

Independent work

Education

Bachelor’s degree in Business Administration, Hospitality, or related field

Tools

Momentus

Altum

ABI

Gradience

Workday

Job description

Legends Globalis in Pittsburgh is seeking an Administrative Coordinator to provide essential administrative support to the Operations Department, manage time and attendance for part-time union workers, and schedule labor calls for events at the David L. Lawrence Convention Center.

You will liaise with operations, union representatives, and other departments to ensure smooth event execution, while maintaining compliance with union contracts and labor regulations; proficiency with Momentus, Altum,