Event Scheduling & Union Compliance Coordinator

ASM Global; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Job summary

The Administrative Coordinator at the David L. Lawrence Convention Center provides essential administrative support to the Operations Department, overseeing time and attendance for part-time union staff and scheduling labor calls.

The role ensures efficient event execution, maintains compliance with union agreements, and acts as a liaison among the operations team, union employees, and other departments to ensure smooth event coordination.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality, or related field (preferred).
• Experience in scheduling, administration, or coordination roles (preferred).
• Excellent organizational and multitasking abilities.

Responsibilities

• Coordinate staffing levels for each event with department managers.
• Schedule and manage part-time labor calls and communicate shifts.
• Prepare and distribute weekly union schedules and updates.
• Monitor attendance/timekeeping and resolve discrepancies.
• Process payroll for part-time staff and assist with full-time payroll as needed.
• Ensure scheduling complies with union contracts and regulations.
• Provide administrative support and run reports using multiple software platforms.
• On-site onboarding and training for new union employees.

Skills

Scheduling

Administration

Coordination

Communication

Independent work

Education

Bachelor's degree in Business Administration, Hospitality, or related field

Tools

Microsoft Office Suite

Scheduling software

Job description

The Administrative Coordinator at the David L. Lawrence Convention Center provides essential administrative support to the Operations Department, overseeing time and attendance for part-time union staff and scheduling labor calls.

The role ensures efficient event execution, maintains compliance with union agreements, and acts as a liaison among the operations team, union employees, and other departments to ensure smooth event coordination.