Event Operations Scheduler & Union Compliance Coordinator

ASM Global-SMG; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Legends Global in Pittsburgh seeks an Administrative Coordinator to support the Operations Department, overseeing time and attendance for part-time union staff and coordinating labor calls. Responsibilities include scheduling, reporting, and ensuring compliance with union contracts.

The role requires strong organizational skills, experience with scheduling software, and the ability to work with a diverse team to ensure smooth event execution at the David L. Lawrence Convention Center.

Qualifications

• Bachelor’s degree preferred in related field.
• Experience in scheduling, administration, or coordination.
• Proficiency with Microsoft Office Suite and scheduling tools.

Responsibilities

• Coordinate staffing levels with department managers for each event.
• Schedule and manage part-time labor calls and shifts.
• Communicate schedules to employees and adjust as needed.
• Prepare weekly union schedule and update management.
• Monitor attendance and timekeeping for payroll accuracy.
• Ensure compliance with union contracts and regulations.
• Provide administrative support to operations and training teams.

Skills

Scheduling

Administration

Coordination

Microsoft Office

Communication

Teamwork

Education

Bachelor's degree in Business Administration, Hospitality, or related field

Tools

Word

Excel

Outlook

Scheduling software

Job description

Legends Global in Pittsburgh seeks an Administrative Coordinator to support the Operations Department, overseeing time and attendance for part-time union staff and coordinating labor calls. Responsibilities include scheduling, reporting, and ensuring compliance with union contracts.

The role requires strong organizational skills, experience with scheduling software, and the ability to work with a diverse team to ensure smooth event execution at the David L. Lawrence Convention Center.