Event Scheduling & Timekeeping Coordinator

Legends Global; Pittsburgh (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Job summary

Legends Global at the David L. Lawrence Convention Center in Pittsburgh is seeking an Administrative Coordinator to support the Operations team and oversee time and attendance for part-time union staff, scheduling labor calls for events.

You will collaborate with managers to staff events, ensure union compliance, and manage data across Momentus, Altum, ABI, Gradience, and Workday, while maintaining strong cross-department communication.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality, or related field preferred.
• Experience in scheduling, administration, or coordination roles in convention center, hospitality, or event management preferred.
• Excellent organizational and multitasking abilities.

Responsibilities

• Coordinate staffing levels for each event with department managers.
• Schedule and coordinate part-time labor calls; ensure shifts are covered.
• Communicate schedules to employees and manage adjustments or changes.

Skills

Organizational skills

Multitasking

Microsoft Office

Communication

Teamwork

Independent work

Education

Bachelor’s degree in Business Administration, Hospitality, or related field

Tools

Momentus

Altum

ABI

Gradience

Workday

Job description

Legends Global at the David L. Lawrence Convention Center in Pittsburgh is seeking an Administrative Coordinator to support the Operations team and oversee time and attendance for part-time union staff, scheduling labor calls for events.

You will collaborate with managers to staff events, ensure union compliance, and manage data across Momentus, Altum, ABI, Gradience, and Workday, while maintaining strong cross-department communication.