Union Payroll and AP Specialist

Accel Air Systems Inc; Santa Clara (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Accel Air Systems Inc in Santa Clara, CA is seeking a detail-oriented administrative professional to manage payroll processing, union reporting, and accounts payable. You will handle weekly payroll, ensure regulatory compliance, and maintain accurate records.

This role supports HR and finance, coordinates with vendors, responds to inquiries, and assists with audits. Strong organizational skills and experience with financial systems are preferred to keep operations running smoothly in a

Qualifications

• Payroll processing knowledge
• Union reporting familiarity
• Accounts payable basics
• Strong organizational skills

Responsibilities

• Payroll processing and compliance with federal, state, and local regulations.
• Prepare and submit union reports per collective bargaining agreements.
• Review vendor invoices, process payments, and maintain AP records.
• Maintain organized payroll, AP, and HR filing systems and support audits.

Job description

Description

We are seeking a detail-oriented and organized employee to join our team. This role will be responsible for managing the payroll process, union reporting, and handling accounts payable. The ideal candidate is proficient in administrative tasks, has experience with financial systems, and thrives in a diverse environment.

Key Responsibilities

• Payroll Processing:
  • Accurately process weekly payroll for employees, ensuring compliance with federal, state, and local regulations.
  • Calculate wages, overtime, deductions, and benefits, and verify timesheet accuracy.
  • Maintain employee payroll records and resolve discrepancies promptly.
  • Handle certified payroll reporting
• Union Reporting:
  • Prepare and submit accurate reports to unions as per collective bargaining agreements.
  • Ensure timely compliance with union requirements and maintain open communication with union representatives.
  • Reconcile union-related financial data and address any issues.
• Accounts Payable:
  • Manage AP processes using automated systems to streamline invoice processing.
  • Review and verify vendor invoices for accuracy and proper coding.
  • Schedule and execute payments, ensuring adherence to payment terms and company policies.
  • Maintain accurate AP records and assist with month-end reconciliations.
• General Administrative Support:
  • Maintain organized digital and physical filing systems for payroll, union, and AP documents.
  • Respond to employee and vendor inquiries regarding payroll and payment issues.
  • Assist with audits by providing necessary documentation and reports.
  • Collaborate with HR, finance, and other departments to ensure seamless operations.
  • Assist in other areas as needed