Payroll Specialist

EC Electric; Portland (OR); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Year-end bonus

401k match

Paid holidays

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

FSA

Employee Assistance Program

Job summary

EC Electric is seeking a Payroll Specialist to ensure accurate processing and recording of payroll for all Bargaining employees. You will also serve as a customer service liaison for internal staff, handling inquiries and document requests with clear communication.

The role includes reconciling payroll, managing garnishments, and interface with time and attendance systems. A strong emphasis on accuracy, organization, and payroll software proficiency is required.

Qualifications

• Ability to work in a deadline-driven environment with frequent interruptions.
• Viewpoint or similar payroll software experience, preferred.
• Excellent written and verbal communication skills.
• High attention to detail and very organized.
• Outstanding customer service skills.
• Union payroll experience highly preferred.
• Construction payroll/office experience highly preferred.
• Certified payroll experience highly preferred.

Responsibilities

• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Collaborate closely with payroll specialist team to ensure timely updates.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Understand proper taxation of employer paid benefits.
• Process correct garnishment calculations and compliance.
• Execute time and attendance processing and interface with KeyStyle software.
• Perform compliances for unclaimed property payroll checks.
• Develop ad hoc financial and operational reporting as needed.
• Process manual checks and/or request for stop payment.
• Load import files received from other departments as it pertains to payroll.

Skills

Excellent written and verbal skills

Outstanding customer service

High attention to detail

Very organized

Deadline-driven mindset

Tools

Viewpoint payroll software

Word

Excel

Job description

Overview

The Payroll Specialist position will ensure accurate processing and recording of the company’s payroll for all of our Bargaining employees. In addition, this position will act as a customer service agent to internal employees, approaching both management and non-management positions with the highest level of communication to assist with payroll inquiries and document requests.

Responsibilities

• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Collaborate closely with payroll specialist team to ensure timely updates.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Understand proper taxation of employer paid benefits.
• Process correct garnishment calculations and compliance.
• Execute time and attendance processing and interface with KeyStyle software.
• Perform compliances for unclaimed property payroll checks.
• Develop ad hoc financial and operational reporting as needed.
• Process manual checks and/or request for stop payment.
• Load import files received from other departments as it pertains to payroll (All Companies).
• Research and respond to appropriate persons regarding items in need of correcting.
• Weekly running, review and disbursement of Certified Payroll.
• Monthly processing of MER reports and Market Recovery reporting.
• Monthly processing of OCIP reporting.
• Weekly processing of Intents and Affidavits for L&I.
• Weekly processing of employment claims.
• Weekly processing of New Hire packets.

Qualifications

• Ability to work successfully in a deadline‑driven environment with frequent interruptions.
• Viewpoint or similar payroll software experience, preferred.
• Excellent written and verbal communication skills.
• High attention to detail.
• Very organized.
• Outstanding customer service skills.
• Proficiency in Word and Excel.
• Union payroll experience highly preferred.
• Construction payroll/office experience highly preferred.
• Certified payroll experience highly preferred.

Benefits

Salary range for this position is $60,000-$65,000 annually.

Opportunity for a discretionary year‑end bonus.

401k with a 40% employer match (up to federal limit).

In addition to significant career growth opportunities, full‑time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

For more information on our compensation package, see the following link: https://ecpowerslife.com/wp-content/uploads/2023/09/EC-Benefit-Summary-Applicants.pdf

Equal Employment Opportunity

EC Electric is an Equal Opportunity/Affirmative Action Employer and supports a drug free workplace program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or characteristics, protected veteran status, or other protected classifications in accordance with federal law.

“Know Your Rights” labor poster click the link below for additional provision under this federal mandate: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

EC Electric participates in E‑Verification. Applicants with disabilities may request accommodation to complete the application and selection process. If you require any accommodations, please reach out to Human Resources at [e-mail].

Learn more about our company, visit our website at: www.ecpowerslife.com. CCB# 49737