Site Office Manager

E-J Electric Installation Co.; Saline (MI); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and 401K

Paid holidays and vacation

Merit-Based Bonus

Tuition Reimbursement Program

Job summary

E-J Electric Installation Co. is seeking an organized Site Office Manager to support the Barn (data center) Project in Saline, Michigan.

The role requires anticipating needs, juggling priorities, and providing administrative leadership to multiple senior leaders. You will handle hiring documentation for IBEW members, prepare reports, and coordinate office staff activities while maintaining confidentiality in a fast-paced construction environment.

Qualifications

• 5+ years of experience managing an office, including facility service contracts and administration of a hiring process.
• Excellent organizational skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft 365.

Responsibilities

• Anticipate needs of multiple managers and executives and manage schedules and priorities.
• Coordinate routine office functions such as conference room scheduling, internet access, cleaning, and waste water maintenance.
• Draft and edit business correspondence with high accuracy and professionalism.
• Prepare briefing materials and presentations for specified meetings.
• Coordinate cross-departmental communication for supported managers/executives.

Skills

Office management

Hiring administration

Facilities contracts

Microsoft 365

Communication skills

Tools

Microsoft 365

Job description

About E-J

The E-J Group is active in all facets of electrical contracting, bringing experience, expertise, and a national reputation to projects that range in size up to more than $1 billion. With over 4,500 employees across 33 offices nationwide, E-J delivers full-service electrical solutions for mission critical / data centers, rail systems, transit facilities, office buildings, hospitals, power generation, substations, transmission and distribution, renewables, co-generation facilities, roadway and outdoor specialty work, airports, industrial facilities, chip plants, universities, sports stadiums, extra high voltage distribution, utility, and gas infrastructure. At E-J, three generations of family expertise have built an organization that combines practical knowledge with modern technological innovation, providing rapid and efficient solutions for today’s lighting, power, energy, and communication needs. E-J has over 125 years of reputation for integrity, quality, and exceptional service in the electrical field. To learn more, visit www.ej1899.com.

Title/Role:

Site Office Manager

Division:

Large Specialty Projects

Location:

Saline, Michigan

Reporting to

Vice President – General Manager

Position Summary:

E-J Electric Installation Co. is seeking a highly organized and resourceful Office Manager to provide dedicated support to the project team in Saline, Michigan. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and can seamlessly manage competing priorities across several senior leaders at once.

WhatYou’llDo:

• Manage the commercial and logistical support tasks associated with the Barn (data center) Project Site Office
• Manage the Administration of Hiring Members of the IBEW
• Maintain Employment and Layoff Documentation for Members of the IBEW
• Prepare, format, and proofread correspondence, presentations, and reports when required
• Assist with meeting preparation, including agendas, materials, and follow-up on action items
• Help coordinate office staff-related events

Responsibilities (includingbut not limited to):

• Anticipate the needs of multiple managers/executives and proactively manage schedules and shifting priorities
• Manage/Coordinate Routine Office Functions including but not limited to:
  • Conference Room Scheduling
  • Internet Access Contract
  • Cleaning Services
  • Waste Water Maintenance
  • Personnel Attendance Tracking/Scheduling
  • Office Supply Management
  • Process Hiring Documentation
• Draft and edit business correspondence as requested with a high level of accuracy and professionalism
• Prepare briefing materials and presentations for specified meetings
• Coordinate cross-departmental communication on behalf of supported managers/executives
• Track and follow up on action items to ensure timely completion
• Support special projects and initiatives as assigned

Qualifications:

• 5+ years of experience managing an office, including facility service contracts and administration of a hiring process
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to exercise sound judgment and maintain confidentiality
• Proficiency in Microsoft 365

Requirements:

• Strong multitasking abilities and comfort managing shifting priorities in a fast-paced environment
• Professional demeanor and strong interpersonal skills

Nice to Haves:

• Experience in the construction or electrical contracting industry

Advantages of Working at E-J:

• Leading Electrical Contracting Organization Nationwide
• Oldest Family-Owned and Operated Electric Contractor since 1899
• Job training and mentorship
• Competitive compensation packages
• Comprehensive benefits, including medical, dental, and 401K plan
• Paid holidays and vacation
• Merit-Based Bonus
• Tuition Reimbursement Program

Salary Range:

$60k-$80k/year

The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discriminationon the basis ofrace, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.