Undergraduate Programs & Advising Specialist

West Texas A&M University; Canyon (TX); Hybrid; USD 36,000 - 48,000; Full time

Job summary

West Texas A&M University is seeking a Program Specialist I to assist the Undergraduate Dean in planning and executing daily operations, advising, and student support. You will help review transcripts, monitor degree plans, and deliver information on regulations to students and staff.

The role includes coordinating study abroad and recruitment trips, supervising student workers, and developing training materials. On-site support and event coordination are also part of the duties.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Working knowledge of Microsoft products relating to student service.
• Word processing, spreadsheet, database, and presentation applications.
• Ability to work on multiple projects simultaneously and proven ability to work in a team environment.
• Proven verbal and written communication skills are essential, as is the ability to work effectively with various groups across the campus community.
• Ability to handle multiple projects with numerous deadlines and the initiative to assume new tasks or projects.
• Excellent communication and organization skills.
• Ability to professionally represent the College of Business and the Undergraduate Business Program.

Responsibilities

• Coordinates administrative support functions for the Associate Dean and campus community.
• Supervises staff, plans work, and sets priorities.
• Develops administrative objectives and strategies for COB Undergraduate Programs.
• Coordinates prospective student communication and online student management.
• Creates, analyzes, and reviews documents for students, faculty, and staff; maintains advising materials.
• Develops and manages Online Undergraduate Program initiatives and special analyses.
• Maintains database systems for administrative reporting and program recommendations.
• Provides advising support for all College of Business undergrad students.
• Coordinates recruitment, scholarships, and marketing activities; supports events.

Skills

Verbal communication

Written communication

Teamwork

Organization

Multitasking

Education

Bachelor’s degree or equivalent

Master’s degree

Tools

Ellucian Colleague

Student Self Service

Perceptive Content

Informer reporting

Microsoft Office

Job description

West Texas A&M University is seeking a Program Specialist I to assist the Undergraduate Dean in planning and executing daily operations, advising, and student support. You will help review transcripts, monitor degree plans, and deliver information on regulations to students and staff.

The role includes coordinating study abroad and recruitment trips, supervising student workers, and developing training materials. On-site support and event coordination are also part of the duties.