Undergraduate Program Administrator

Harvard University; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans

Wellbeing resources

Tuition assistance

Commuter benefits

Job summary

Harvard University’s Faculty of Arts and Sciences seeks an Undergraduate Program Administrator in the Department of Anthropology. You will collaborate with the Director of Undergraduate Studies and assist as Catalog Coordinator, supporting advising for Archaeology and Social Anthropology and maintaining undergraduate web and paper records.

Responsibilities include advising concentrators, coordinating events, managing senior thesis deadlines, budgeting, and communications while ensuring

Qualifications

• 3+ years of experience in a higher education setting, with experience in student services.
• Bachelor's degree and experience working with students in a higher education environment.
• Excellent written and verbal communication skills with attention to detail.
• Ability to work independently in a busy, complex environment with competing priorities.

Responsibilities

• Advising Anthropology concentrators on requirements and curricular planning.
• Coordinate undergraduate events and serve as liaison with Advising Programs Office.
• Maintain undergraduate records and use degree audit tools.
• Manage senior thesis deadlines, evaluations, and honors thesis readings.
• Develop communications for concentrators and oversee department publications.
• Monitor and update the undergraduate office budget and awards.

Skills

Higher education experience

Student services

Excellent communication

Organizational skills

Independent work

Education

Bachelor's degree

Tools

Word

Excel

SharePoint

Email/calendar software

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Description

Job Summary

The Undergraduate Program Administrator works in collaboration with the Director of Undergraduate Studies, the Assistant Director of Undergraduate Studies, and other academic members of the advising team for Archaeology and Social Anthropology. The Undergraduate Program Administrator also serves as Catalog Coordinator for the Department of Anthropology.

Job-Specific Responsibilities

Undergraduate Advising:

The Undergraduate Program Administrator establishes and implements procedures for ensure smooth functioning of the undergraduate program, comprising between approximately 40-60 students.

• Advises current and prospective Anthropology concentrators on concentration requirements and other aspects of curricular planning.
• Participates in and represent Anthropology at college-wide events for undeclared students organized by the Office of Undergraduate Education. and the Advising Programs Office.
• Liaise with the Advising Programs Office and the Office of Undergraduate Education.
• Organize and promote undergraduate events for concentrators, interested students, and department members.
• Serves as an expert resource for faculty, students and the external community concerning information on the University curricular structure, the Anthropology concentrations (Archaeology and Social Anthropology), related concentrations, and all matters concerning advising.
• Maintains forms, student sites, and undergraduate section of the department website.
• Advises students on funding for term-time and summer research experiences.
• Serves as a liaison with Concentration Advisers about the progress of Anthropology concentrators. Supports ongoing assessment of the undergraduate program.
• Manages senior thesis deadlines, evaluations, and archiving and arranges for reading of honors theses.
• Coordinates and designs communications to concentrators including production of Undergraduate Program publications (hardcopy and web-based) and serve as listserv administrator.
• Develops and monitors the Undergraduate Office budget and manages the department's undergraduate student awards.
• Updates and monitors concentrator records, using electronic degree audit and maintaining student files. Apprises students of their progress in meeting concentration requirements, and compiles materials for degree meetings including calculating grade averages for honors candidates.
• Ensures that the Undergraduate Office is in compliance with University policies, including student privacy and grading, and ensures the integrity of undergraduate student academic data.
• Serves as a liaison with past concentrators and maintain departmental alumni database
• Completes special projects related to the Undergraduate Program for the Director of Undergraduate Studies. Performs other duties as assigned.

Catalog Coordinator & RoomBook Administrator

The Undergraduate Program Administrator establishes and implements procedures for accurate reporting on Department of Anthropology courses.

• Maintain Anthropology course listings in my.harvard.edu.
• Responsible for the submission of preferred meeting times and locations for Anthropology courses and oversees departments classroom scheduling for courses using EMS RoomBook.
• Completes special projects related to the program curricular offerings for members of the faculty.
• Maintain master course catalog for the department.
• Serve as an expert resource for matters related to classrooms, course scheduling, FAS course policies, etc. Liaise with the FAS Registrar's Office.
• Coordinate the collection and reporting of 3-year teaching plan for Archaeology and Social Anthropology programs.

Qualifications

Basic Qualifications

3+ years of experience in a higher education setting, with experience in student services.

Additional Qualifications and Skills

Bachelor's degree, experience working with students in a higher education environment and experience using student information systems preferred. Experience at Harvard a plus. Must have superior organizational skills and be able to handle multiple tasks simultaneously and meet deadlines in a busy, complex environment with competing priorities. Must have excellent written and verbal communication skills and possess impeccable attention to detail. Must be able to work independently with minimal supervision, and to communicate and work effectively with a range of personalities and styles. Flexibility, adaptability and a "customer-service" orientation are essential. This position requires sound judgment, tact, maturity and poise, and the ability to handle highly confidential information with a high level of discretion. Must be proficient in standard office software, including Word, Excel, SharePoint, e-mail and calendar systems, and must be comfortable with learning to use new software, both stand-alone and web-based.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information: When applying for this position please submit a cover letter.

All formal offers will be made by FAS HR.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.