Undergraduate Program Administrator

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Tuition assistance

Retirement plans

Job summary

Harvard University, Faculty of Arts and Sciences seeks an Undergraduate Program Administrator for Archaeology and Social Anthropology to collaborate with the Director and colleagues. The role coordinates the undergraduate program and serves as Catalog Coordinator for the Department of Anthropology.

You will support advising, event planning, budgeting, and maintain departmental records while ensuring compliance with university policies and deadlines.

Qualifications

• Bachelor's degree, experience working with students in a higher education environment and experience using student information systems preferred.
• Experience at Harvard a plus.
• Must have superior organizational skills and be able to handle multiple tasks simultaneously and meet deadlines in a busy, complex environment with competing priorities.
• Excellent written and verbal communication skills and impeccably high attention to detail.

Responsibilities

• Advises current and prospective Anthropology concentrators on concentration requirements and curricular planning.
• Represents Anthropology at college-wide events for undeclared students organized by the Office of Undergraduate Education and Advising Programs Office.
• Liaises with Advising Programs Office and Office of Undergraduate Education.
• Organizes undergraduate events for concentrators and department members.
• Maintains undergraduate program websites and student files.

Skills

Student advising

Organizational skills

Communication skills

Collaboration

Problem solving

Education

Bachelor's degree

Tools

MS Office (Word, Excel, Outlook)

SharePoint

Student information systems

Job description

Company Description

By working at Harvard University, you join a vibrant community thatadvances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills andexpertise. We are dedicated to creating a diverse and welcomingenvironment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart ofHarvard University. It is the home of Harvard’s undergraduateprogram (Harvard College, founded in 1636) as well as all ofHarvard’s Ph.D. programs (the Harvard Kenneth C. Griffin GraduateSchool of Arts and Sciences, founded in 1872), Harvard Athleticsand the Division of Continuing Education. The 40 academicdepartments and 30+ centers of the FAS support a communityunparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and sharedcommitment to knowledge and truth that elicits excellence from allmembers of our community and prepares the next generation ofleaders through a transformative educational experience.

Job Summary:

The Undergraduate Program Administrator works in collaboration with the Director of Undergraduate Studies, the Assistant Director of Undergraduate Studies, and other academic members of the advisingteam for Archaeology and Social Anthropology. The Undergraduate Program Administrator also serves as Catalog Coordinator for theDepartment of Anthropology.

Job-Specific Responsibilities:

Undergraduate Advising:

The Undergraduate Program Administrator establishes and implements procedures for ensure smooth functioning of the undergraduate program, comprising between approximately 40-60 students.

• Advises current and prospective Anthropology concentrators onconcentration requirements and other aspects of curricularplanning.
• Participates in and represent Anthropology at college-wideevents for undeclared students organized by the Office ofUndergraduate Education. and the Advising Programs Office.
• Liaise with the Advising Programs Office and the Office ofUndergraduate Education.
• Organize and promote undergraduate events for concentrators,interested students, and department members.
• Serves as an expert resource for faculty, students and theexternal community concerning information on the Universitycurricular structure, the Anthropology concentrations (Archaeologyand Social Anthropology), related concentrations, and all mattersconcerning advising.
• Maintains forms, student sites, and undergraduate section ofthe department website.
• Advises students on funding for term-time and summer researchexperiences.
• Serves as a liaison with Concentration Advisers about theprogress of Anthropology concentrators. Supports ongoing assessmentof the undergraduate program.
• Manages senior thesis deadlines, evaluations, and archiving andarranges for reading of honors theses.
• Coordinates and designs communications to concentratorsincluding production of Undergraduate Program publications(hardcopy and web-based) and serve as listserv administrator.
• Develops and monitors the Undergraduate Office budget andmanages the department's undergraduate student awards.
• Updates and monitors concentrator records, using electronicdegree audit and maintaining student files. Apprises students oftheir progress in meeting concentration requirements, and compilesmaterials for degree meetings including calculating grade averagesfor honors candidates.
• Ensures that the Undergraduate Office is in compliance withUniversity policies, including student privacy and grading, andensures the integrity of undergraduate student academic data.
• Serves as a liaison with past concentrators and maintaindepartmental alumni database
• Completes special projects related to the Undergraduate Programfor the Director of Undergraduate Studies. Performs other duties asassigned.

Catalog Coordinator & RoomBook Administrator:

The Undergraduate Program Administrator establishes and implements procedures for accurate reporting on Department of Anthropology courses.

• Maintain Anthropology course listings in my.harvard.edu.
• Responsible for the submission of preferred meeting times andlocations for Anthropology courses and oversees departmentsclassroom scheduling for courses using EMS RoomBook.
• Completes special projects related to the program curricularofferings for members of the faculty.
• Maintain master course catalog for the department.
• Serve as an expert resource for matters related to classrooms,course scheduling, FAS course policies, etc. Liaise with the FASRegistrar's Office.
• Coordinate the collection and reporting of 3-year teaching planfor Archaeology and Social Anthropology programs.

Qualifications

Basic Qualifications:

3+ years of experience in a higher education setting, withexperience in student services.

Additional Qualifications and Skills:

Bachelor's degree, experience working with students in a highereducation environment and experience using student informationsystems preferred. Experience at Harvard a plus. Must have superiororganizational skills and be able to handle multiple taskssimultaneously and meet deadlines in a busy, complex environmentwith competing priorities. Must have excellent written and verbalcommunication skills and possess impeccable attention to detail.Must be able to work independently with minimal supervision, and tocommunicate and work effectively with a range of personalities andstyles. Flexibility, adaptability and a "customer-service"orientation are essential. This position requires sound judgment,tact, maturity and poise, and the ability to handle highlyconfidential information with a high level of discretion. Must beproficient in standard office software, including Word, Excel,SharePoint, e-mail and calendar systems, and must be comfortablewith learning to use new software, both stand-alone andweb-based.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University isunable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information: All formal offers will be made by FAS HR.

Work Format Details

This position has been determined by school or unit leaders thatsome of the duties and responsibilities can be effectivelyperformed at a non-Harvard location. The work schedule and locationwill be set by the department at its discretion and based uponoperational needs. When not working at a Harvard orHarvard-designated location, employees in hybrid positions mustwork in a Harvard registered state in compliance with theUniversity’s Policy on Employment Outside of Massachusetts .Additional details will be discussed during the interview process.Certain visa types and funding sources may limit work location.Individuals must meet work location sponsorship requirements priorto employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed tosupport a healthy work-life balance and your physical, mental andfinancial wellbeing. Because here, you are what matters. Ourbenefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage startingon day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuitionassistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & WellbeingPage.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination . We seek talentfrom all parts of society and the world, and we strive to ensureeveryone at Harvard thrives. Our differences help our communityadvance Harvard's academic purposes.

Harvard has an equal employment opportunity policythat outlines our commitment to prohibiting discrimination on thebasis of race, ethnicity, color, national origin, sex, sexualorientation, gender identity, veteran status, religion, disability,or any other characteristic protected by law or identified in theuniversity's non-discrimination policy . Harvard'sequal employment opportunity policyand non-discrimination policy help allcommunity members participate fully in work and campus life freefrom harassment and discrimination.