Manager of Administration (EMR, FOLK/MYTH, History & Lit., Medieval Studies)

Harvard University; Massachusetts; Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance

Retirement plans

Wellbeing resources

Tuition assistance

Campus perks

Job summary

Harvard University seeks a Manager of Administration to oversee administrative functions for programs within the Faculty of Arts and Sciences. The role is a senior administrative leader and strategic partner to the Faculty Chair(s) regarding local staff operations and the federated service model.

The position requires Bachelor’s degree or equivalent experience and at least 7 years in administrative/operational roles, with demonstrated collaboration with senior leaders.

Qualifications

• Bachelor's degree or equivalent relevant experience.
• Minimum of 7 years of administrative or operational experience.
• Experience in higher education or similar organizations.
• Demonstrated experience partnering with senior leaders, preferred.
• Strong organizational and time management skills
• Ability to manage multiple priorities with accuracy and attention to detail
• Professional written and verbal communication skills
• Ability to work independently and elevate issues appropriately
• Stakeholder coordination and customer-service orientation
• Executive-level judgment with the courage to speak candidly & constructively to senior leadership in service of the institution's long-term interests

Responsibilities

• Strategic partnership: Serve as a strategic partner to the Chair(s), translating academic priorities into operational plans and advising on organizational, administrative, and resource-related decisions that support each unit's long-term teaching and research mission.
• Cross-functional coordination: Coordinate and oversee support from FAS functional teams to ensure the AG receives aligned, responsive administrative support and can successfully advance its academic, research, and operational priorities.
• Administrative team leadership: Manage, develop, and direct local administrative staff, establishing priorities, allocating work, and ensuring the AG has the administrative capacity and infrastructure needed to support faculty, students, and academic programs.
• Administrative project leadership & institutional engagement: Lead and execute departmental administrative projects, coordinate responses to requests and priorities from the division, FAS, and the broader University, and represent the department on committees and working groups, as needed.
• Resource stewardship: Provide strategic resource stewardship (space, trade-offs, grants, donor funds/reporting, delegated contracts, locally managed endowment funds, etc.) to Department Chair and functional team members.

Skills

Administrative leadership

Stakeholder coordination

Organizational skills

Written and verbal communication

Independent work

Time management

Strategic partnership

Senior leadership collaboration

Education

Bachelor's degree or equivalent

Job description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Summary:

The Manager of Administration will oversee administrative functions for the following programs: Ethnicity, Migration, Rights; Folklore and Mythology; History and Literature; Medieval Studies. Senior administrative leader and strategic partner to the Faculty Chair/s regarding local staff operations and overall management of the administrative grouping (AG). Responsible for ensuring the AG has coordinated, effective administrative support within FAS's federated service model and each unit can deliver on its teaching and research mission.

Job-Specific Responsibilities:

• Strategic partnership: Serve as a strategic partner to the Chair(s), translating academic priorities into operational plans and advising on organizational, administrative, and resource-related decisions that support each unit's long-term teaching and research mission.
• Cross-functional coordination: Coordinate and oversee support from FAS functional teams to ensure the AG receives aligned, responsive administrative support and can successfully advance its academic, research, and operational priorities.
• Administrative team leadership: Manage, develop, and direct local administrative staff, establishing priorities, allocating work, and ensuring the AG has the administrative capacity and infrastructure needed to support faculty, students, and academic programs.
• Administrative project leadership & institutional engagement: Lead and execute departmental administrative projects, coordinate responses to requests and priorities from the division, FAS, and the broader University, and represent the department on committees and working groups, as needed.
• Resource stewardship: Provide strategic resource stewardship (space, trade-offs, grants, donor funds/reporting, delegated contracts, locally managed endowment funds, etc.) to Department Chair and functional team members.

Working Conditions:

• May be expected to work on campus up to 4 days per week.
• This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Basic Qualifications:

• Bachelor's degree or equivalent relevant experience.
• Minimum of 7 years of administrative or operational experience.

Additional Qualifications and Skills:

• Experience in higher education or similar organizations.
• Demonstrated experience partnering with senior leaders, preferred.
• Strong organizational and time management skills
• Ability to manage multiple priorities with accuracy and attention to detail
• Professional written and verbal communication skills
• Ability to work independently and elevate issues appropriately
• Stakeholder coordination and customer-service orientation
• Executive-level judgment with the courage to speak candidly & constructively to senior leadership in service of the institution's long-term interests

Certificates and Licenses:

• Will require completion of internal financial, procurement, or research compliance training
• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education, Credit, Criminal
• Other Information:All formal offers will be made by FAS Human Resources.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 058. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.