UKG Functional Analyst III

RWJBarnabas Health; Oceanport (NJ); Hybrid; USD 111,000 - 156,000; Full time

Benefits offered by this job

Tuition Reimbursement

Wellness Programs

PTO

Dental and Vision Insurance

Retirement Plans

Job summary

RWJBarnabas Health in New Jersey seeks a Senior UKG WFM Analyst to lead UKG Workforce Management configurations, timekeeping rules, and scheduling enhancements. You will partner with HRIS, Payroll, IT, and vendors to translate needs into scalable system solutions.

This role is hybrid, requiring one onsite day every Wednesday in Oceanport, NJ, with occasional travel. Responsibilities include configuring Timekeeping, Advanced Scheduler, testing, documentation, governance, and data integrity across

Qualifications

• Direct experience with UKG Workforce Management/UKG Dimensions
• Hands-on experience configuring and supporting UKG Timekeeping
• Knowledge of timekeeping rules, pay policies, rounding, exceptions, and Time & Attendance workflows
• Experience supporting application configuration, troubleshooting, testing, enhancements, or implementations
• Experience with IT change management, governance, or transformation initiatives
• Ability to gather business requirements and develop functional and technical documentation
• Strong Excel skills, including pivot tables, VLOOKUPs, and data analysis
• Strong analytical, troubleshooting, organizational, and communication skills
• Ability to clearly communicate complex technical concepts to stakeholders
• Ability to work onsite each Wednesday in Oceanport, NJ and travel occasionally

Responsibilities

• Configure and troubleshoot UKG WFM Timekeeping rules and pay policies
• Support Advanced Scheduler configurations, including patterns and coverage rules
• Serve as SME for UKG WFM implementations, upgrades, and testing
• Translate business requirements into functional and technical specifications
• Troubleshoot timekeeping, scheduling, clock, device, and data flow issues
• Validate system changes and data flow across HRIS and Payroll
• Develop functional designs, process flows, test scripts, and documentation
• Support IT governance, change management, and security standards
• Define current and future state processes to support transformation
• Develop governance standards and test scripts for UKG WFM

Skills

UKG WFM

Timekeeping

Advanced Scheduler

Excel pivots

Data analysis

Communication

Education

Bachelor's degree or equivalent

Tools

ServiceNow

HRIS integration

Job description

UKG Functional Analyst III

Location: System Business Office

Department Name: UKG Capital Project

Req #: 0000225850

Status: Salaried

Shift: Day

Pay Range: $110,681.00 - $156,337.00 per year

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Role:

The Senior Analyst - UKG Workforce Management (WFM) supports the implementation, configuration, optimization, and ongoing management of UKG Workforce Management, formerly Kronos Dimensions, across RWJBarnabas Health.

This senior technical and functional analyst position combines hands‑on UKG WFM Timekeeping and Advanced Scheduler expertise with IT governance, change management, documentation, testing, and integration support. The Senior Analyst partners with operational teams, HRIS, Payroll, IT, vendors, and other stakeholders to translate workforce management requirements into scalable system solutions.

This position is hybrid, with one mandatory onsite day each Wednesday in Oceanport, NJ, and occasional travel to other RWJBarnabas Health locations.

As a Senior UKG WFM Analyst, a typical day may include:

• Configuring and troubleshooting UKG WFM Timekeeping rules, pay policies, rounding, exceptions, and Time & Attendance functionality
• Supporting Advanced Scheduler configurations, including patterns, rotations, and coverage rules
• Serving as a subject matter expert for UKG WFM implementations, upgrades, enhancements, and regression testing
• Gathering business requirements and translating them into functional and technical specifications
• Troubleshooting timekeeping, scheduling, clock, device, configuration, and system issues
• Validating system changes, integrations, interfaces, and data flow across HRIS, Payroll, and downstream applications
• Developing functional designs, process flows, test scripts, configuration guidance, decision logs, and version‑controlled documentation
• Supporting IT governance, change management, audit, security, and configuration standards
• Managing workflows for enhancement and configuration requests
• Defining current‑state and future‑state processes to support operational transformation
• Supporting data validation, exception review, system cleanup, and workflow improvement initiatives
• Developing requirements for UKG WFM scheduling, timekeeping, analytics, and reporting

This Role Might Be For You If

• You have direct hands‑on experience with UKG Workforce Management/UKG Dimensions
• You have strong expertise in UKG Timekeeping and Time & Attendance
• You understand pay rules, rounding, exceptions, and workforce management configurations
• You have experience with Advanced Scheduler or complex employee scheduling environments
• You enjoy translating business requirements into functional and technical system solutions
• You understand IT governance, change management, testing, and documentation requirements
• You are comfortable troubleshooting integrations and data flow between WFM, HRIS, Payroll, and downstream systems

To Be Considered for the Senior Analyst - UKG Workforce Management - WFM position, you must have:

• Direct experience with UKG Workforce Management/UKG Dimensions
• Hands‑on experience configuring and supporting UKG Timekeeping
• Knowledge of timekeeping rules, pay policies, rounding, exceptions, and Time & Attendance workflows
• Experience supporting application configuration, troubleshooting, testing, enhancements, or implementations
• Experience with IT change management, governance, or transformation initiatives
• Ability to gather business requirements and develop functional and technical documentation
• Strong Excel skills, including pivot tables, VLOOKUPs, and data analysis
• Strong analytical, troubleshooting, organizational, and communication skills
• Ability to clearly communicate complex technical concepts to functional and technical stakeholders
• Ability to work onsite each Wednesday in Oceanport, NJ and travel occasionally to other RWJBarnabas Health locations

Preferred Qualifications

• Experience with UKG Advanced Scheduler, including patterns, rotations, and coverage rules
• Healthcare and/or multi‑union workforce management experience
• Experience integrating UKG WFM with HRIS, Payroll, and downstream applications
• Experience with ServiceNow or similar workflow intake systems
• Experience with regression testing, data validation, system upgrades, and new releases
• Experience developing governance standards, decision logs, test scripts, process flows, and configuration documentation
• Experience with WFM analytics and reporting
• Bachelor's degree or equivalent relevant experience

Why You'll Love Working With Us

At RWJBarnabas Health, our market‑competitive Total Rewards package provides comprehensive benefits and resources to support our employees' physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient‑centered, high‑quality academic medicine in a compassionate and equitable manner, while delivering a best‑in‑class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high‑quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey, whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

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