UHNW Personal / Executive Assistant in Santa Monica, CA

Educated Nannies; Santa Monica (CA); On-site; USD 100,000 - 120,000; Full time

Job summary

Educated Nannies is seeking a highly organized Private Personal Assistant & Executive Assistant to support a high-profile principal. You will manage complex schedules, coordinate personal and business appointments, and handle all communications with discretion.

The role includes lifestyle and household management, travel arrangements, event coordination, and personal finances while liaising with family, management teams, agents, and external stakeholders.

Qualifications

• Minimum 5 years’ experience supporting a high-profile individual, UHNW family, celebrity, or principal.
• Previous experience as a Private PA, Executive Assistant, Family Assistant, or Chief of Staff preferred.
• Exceptional organizational and time-management skills.
• Ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Experience managing international travel and complex schedules.
• Ability to work independently and take initiative.

Responsibilities

• Oversee lifestyle and household management, coordinating events and travel.
• Handle personal finances, invoicing, expenses, and liaison with accountants.
• Supervise household staff and coordinate with service providers.
• Prepare meeting materials, itineraries, and briefing documents.
• Manage communications (calls, emails) and confidential information with discretion.

Skills

Discretion

Communication

Organization

Travel management

Job description

Family Syllabus:

A globally recognized, high-profile individual based in Santa Monica is seeking an exceptional Personal/Executive Assistant to provide seamless support to both their professional endeavors and their family. The family has three children, ages 7, 5, and 2. This position is primarily based in Los Angeles, California, with approximately two months of travel and residence in the United Kingdom each year. The ideal candidate is highly organized, resourceful, and thrives in a fast-paced, ever-changing environment. Impeccable discretion, sound judgment, exceptional communication skills, and the ability to anticipate needs before they arise are essential. A proactive, solutions-oriented mindset and a commitment to excellence in every aspect of the role are key to success.

Ideal Candidate:

The family is seeking an exceptional, highly organized, and discreet Private Personal Assistant & Executive Assistant to provide comprehensive support to a busy principal. Acting as a trusted right-hand, the successful candidate will manage complex, ever-changing schedules, coordinate personal and business appointments, and oversee all communications, including calls, emails, and other correspondence. Responsibilities include preparing meeting materials, itineraries, and briefing documents while liaising seamlessly with family members, management teams, agents, and external stakeholders. The role also encompasses full lifestyle management, including personal administration, coordinating health and wellness appointments, arranging reservations and travel, sourcing luxury and bespoke items, organizing gifts, managing personal projects, and handling concierge-style requests with efficiency and discretion. In addition, the assistant will oversee the smooth operation of multiple residences, supervising household staff and coordinating with housekeepers, security teams, contractors, and service providers to ensure efficient day-to-day operations. Duties include managing maintenance schedules, household projects, deliveries, and logistics, as well as organizing private events, family gatherings, and special occasions from concept through execution. The role also involves assisting with personal financial administration, including invoice management, expense tracking, bill payments, and liaising with accountants and financial advisers while maintaining accurate records. The ideal candidate will demonstrate the highest level of professionalism, discretion, and sound judgment, handling all confidential matters with absolute care.

Job Synopsis:

The duties for this role include overseeing lifestyle and household management, coordinating events, handling financial administration, and executing concierge-style requests. The ideal candidate will act as a trusted right-hand, demonstrating exceptional professionalism, discretion, and sound judgment at all times. The schedule for this position is Monday through Friday, 9 am - 6 pm. Flexibility to support this family is key! The family travels both domestically and internationally, including extended summer stays in the UK. Candidates should have prior travel experience and be comfortable being away from home for up to three months at a time. The salary is in the range of $100k to $120k DOE, with paid vacation, sick time, and holidays. A safe and reliable vehicle is required for this role.

Vaccination Requirements:

This family is open to vaccinated and unvaccinated candidates.

Roll Call:

This amazing position starts ASAP!

Qualifications:

Minimum 5 years’ experience supporting a high-profile individual, UHNW family, celebrity, or principalPrevious experience as a Private PA, Executive Assistant, Family Assistant, or Chief of Staff is preferredExceptional organizational and time-management skillsAbility to multitask and prioritize effectivelyStrong written and verbal communication skillsHigh level of discretion and professionalismExperience managing international travel and complex schedulesAbility to work independently and take initiativeFlexible, adaptable, and solutions-focusedComfortable working in a dynamic, fast-paced environmentValid passport and ability to travel internationallyWillingness to relocate to Los AngelesPassport readyExcellent referencesTrustLine RegisteredClean reliable vehicle