U260053 - Training Program Administrator - Biomedical Informatics

Southern Arkansas University; Buffalo (NY); On-site; USD 27,552,000 - 41,328,000; Part time

Job summary

University at Buffalo is seeking a part-time Training Program Administrator in Biomedical Informatics within the Jacobs School of Medicine and Biomedical Sciences. The role involves maintaining residency data, schedules, and reporting, while ensuring FERPA and HIPAA compliance and confidentiality.

The position supports recruitment activities, oversees residency communications, and coordinates with faculty and the Bioinformatics Interest Group to sustain program quality and visibility.

Qualifications

• Bachelor's Degree or two years of full‑time experience in a clinical or administrative setting.
• Proficiency with MedHub.
• Experience in higher education.
• Familiarity with FERPA and HIPAA regulations.
• Ability to prepare residency schedules and manage associated data.

Responsibilities

• Understand and comply with FERPA and HIPAA regulations, and office confidentiality expectations.
• Update and maintain residency contact sheets and checklists.
• Prepare and maintain residency rotation schedules and enter data into MedHub, along with all other data required in the MedHub system.
• Use AD to enter ACGME data.
• Monitor compliance and distribute monthly reports and hours logged for residency to faculty.
• Assist the Program Director and Office Manager/TPA with residency/fellowship recruitment, including bios and website/media oversight.

Skills

Administrative experience

HIPAA/FERPA compliance

Data entry

Effective communication

Education

Bachelor's Degree

PhD preferred

Tools

MedHub

Active Directory (AD)

Job description

U260053 - Training Program Administrator - Biomedical Informatics

The Department of Biomedical Informatics in the Jacobs School of Medicine and Biomedical Sciences is looking for a part‑time Training Program Administrator.

In this role, the Training Program Administrator will:

• Understand and comply with FERPA and HIPAA regulations, and office confidentiality expectations.
• Update and maintain residency contact sheets and checklists.
• Prepare and maintain residency rotation schedules and enter data into MedHub, along with all other data required in the MedHub system.
• Use AD to enter ACGME data.
• Compliance monitoring and distribution of monthly reports, hours logged, et al. for residency to all faculty as applicable.
• Assist the Program Director and Office Manager/TPA with residency / fellowship recruitment efforts, including but not limited to medical student promotional activities, oversight of Bioinformatics Interest Group meetings, and oversight of UB Department of Biomedical Informatics website and other media. Encourage completion of evaluations from fellows and faculty.

Benefits

• Our benefits, where we prioritize your well‑being and success to enhance every aspect of your life.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Bachelor’s Degree or two years of full‑time experience in a clinical or administrative setting.

Preferred Qualifications

• PhD degree and/or three years of experience in a clinical or administrative setting.
• Proficiency in the use of MedHub.
• Experience in higher education.

FTE: .50