Assistant Training Program Administrator, Anesthesiology

IMDiversity; Buffalo (NY); On-site; USD 52,500 - 65,000; Full time

Job summary

IMDiversity is seeking an Assistant Training Program Administrator for the Anesthesiology Residency at the University at Buffalo. You will manage residency schedules, compliance with regulations, and organize candidate interviews and events.

Ideal candidates will have an Associate’s Degree and two years of experience in a clinical or administrative role, with a Bachelor’s preferred. The position offers a salary range of $52,500 - $65,000.

Qualifications

• Associate’s Degree or two years of experience in a clinical or administrative setting.
• Bachelor’s degree and three years of experience are preferred.
• Experience in higher education is beneficial.

Responsibilities

• Update and maintain residency contact sheets.
• Organize and attend residency candidate interviews.
• Prepare and maintain residency rotation schedules in MedHub.
• Assist in residency recruitment efforts.

Skills

Compliance with FERPA and HIPAA regulations

Organizational skills

Communication skills

Proficiency in MEDHUB

Education

Associate’s Degree or two years of relevant experience

Bachelor’s degree preferred

Job description

Assistant Training Program Administrator, Anesthesiology

Position Summary

The https://medicine.buffalo.edu/departments/anesthesiology.html, Jacobs School of Medicine and Biomedical Sciences, invites applicants to apply for the position of Assistant Training Program Administrator for Anesthesiology Residency Program.

Responsibilities

• Understand and comply with FERPA and HIPAA regulations, and office confidentiality expectations.
• Update and maintain residency contact sheets and checklists.
• Receive and distribute applications for residency programs, organize and attend residency candidate interviews, and participate in the selection process.
• Organize didactic events, ie. Journal Club, Visiting Professor Lectures, Town Halls, Mock Oral sessions, etc., attending where required.
• Organize and manage council events.
• Organize and attend orientations, graduations, and other important residency events.
• Prepare and maintain residency rotation schedules and enter data into MedHub, along with all other data required in the MedHub system.
• Adhere to ABA, ACGME, UB, GME, et al. data entry for residency program, meeting deadlines as required.
• Compliance monitoring and distribution of monthly reports, hours logged, et al. for residency to all faculty as applicable.
• Assist in the preparation, and take and prepare minutes of all Council meetings and faculty retreats.
• Assist the Program Director and Office Manager/TPA with residency recruitment efforts, including but not limited to medical student promotional activities, oversight of Anesthesiology Interest Group meetings, and oversight of UB Anesthesia website and other media.
• Provide backup coverage for ANE Department (incoming telephone calls and greeting visitors).

Minimum Qualifications

• Associate’s Degree or two (2) years of full-time experience in a clinical or administrative setting.

Preferred Qualifications

• Bachelor’s degree and three (3) years of experience in a clinical or administrative setting.
• Proficiency in the use of MEDHUB.
• Experience in higher education.

Salary Range

$52,500 - $65,000

Special Instructions Summary

Is a background check required for this posting? No.

Contact Information

Contact's Name: Samantha Gray

Contact's Pronouns: She/Her

Contact's Title: Assistant to Chair

Contact's Email: [e-mail]

Contact's Phone: [phone]

Posting Dates

Posted: 06/18/2026

Deadline for Applicants: Open Until Filled

Date to be filled: 08/01/2026

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.