Typist

Poughkeepsie City School District; City of Poughkeepsie (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

Poughkeepsie City School District is seeking a Typist (Spanish Speaking) to provide secretarial and clerical support to a department. The role includes skilled keyboarding, document preparation, and bilingual translation between English and Spanish.

The incumbent will handle routine clerical tasks, maintain records, and assist with time and benefits tracking as needed, under direct supervision. Strong English/Spanish communication is required.

Qualifications

• High school diploma or equivalent is required.
• Ability to type at least 35 words per minute.
• Must be able to speak, read, write English and Spanish for translation/bilingual support.

Responsibilities

• Perform skilled keyboarding to produce correspondence, reports, tables, and to maintain large databases.
• Gather, extract and copy information for use by staff.
• Take longhand minutes and prepare summary notes for supervisor approval.

Skills

Keyboarding 35 wpm

Spanish translation

Clerical skills

Data entry

Education

High school diploma

Job description

Job Description

Job Description

TYPIST (SPANISH SPEAKING) DISTINGUISHING FEATURES OF THE CLASS:

This position provides secretarial and clerical support to a unit or department. While the specific duties vary with the needs of the office, the incumbent provides skilled keyboarding services in addition to a range of routine clerical services such as filing, photocopying, faxing, maintaining office supplies, sorting and distributing mail and other similar activities. In addition, this position serves as a Spanish translator for the department. While initially, assignments are limited in scope, employees eventually will be assigned duties of increasing difficulty. Work is performed under direct supervision and detailed instructions are given for new or difficult tasks. Supervision of others is not normally a function of this class.

TYPICAL WORK ACTIVITIES:

The following is indicative of the level and types of activities performed by incumbents in this title. It is not meant to be all-inclusive and does not preclude a supervisor from assigning activities not listed that could reasonably be expected to be performed by an employee in this title. Performs skilled keyboarding to produce correspondence, reports, tables, charts, and to maintain large databases; Gathers, extracts and copies information for use by technical and professional staff; Takes longhand minutes, prepares summary notes and submits to supervisor for approval before distribution; Receives calls and callers and gives out routine information; Files correspondence, memoranda, reports, and other materials in record system in accordance with departmental guidelines; pulls records for use by staff or disposition to storage or destruction; Reviews records and documents for completeness, compliance with departmental standards and for accuracy; Indexes materials and performs simple record-keeping tasks; Performs a variety of clerical support work based on unit needs including logging records, photocopying, faxing, maintaining office supplies, processing bulk mailings and similar activities; May enter data into terminal from forms and printed copy; May maintain records of time and benefit usage, employee certification and training. Translates written correspondence and conversations from English to Spanish and from Spanish to English; May provide bilingual services in connection with departmental business in court or at other offsite locations as needed.

FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of business English necessary to recognize and correct common errors in correspondence, records, and reports; Knowledge of arithmetic to verify calculations and report on work activities; Knowledge of record keeping necessary to organize data from several sources, scheduling, and for maintaining a record system using running balances; Skill in operating office automation equipment sufficient to produce work accurately and efficiently; Ability to operate a keyboard at not less than 35 words per minute; Ability to learn software packages for word processing to produce a variety of information; Ability to understand and follow oral and written directions; Ability to take minutes and prepare summary notes; Ability to learn and work within departmental procedures and guidelines; Ability to provide basic information and direction to the public; Personal characteristics necessary to perform the duties of the position; Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

Graduation from high school or possession of a high school equivalency diploma.

SPECIAL REQUIREMENTS

Candidates must indicate keyboarding ability; i.e., courses in keyboarding or keyboarding work experience. Candidates must have the ability to speak, understand, read, and write vernacular Spanish.

Company Description

Poughkeepsie City School District
Together, We are Champions for Children in Poughkeepsie City Schools

Company Description

Poughkeepsie City School District
Together, We are Champions for Children in Poughkeepsie City Schools