Turnover & Renovation Project Coordinator

Uptown Properties; Portland (OR); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Uptown Properties LLC in Portland, OR is seeking a Turnover & Renovation Project Coordinator to lead the fast-moving work between residents and during property improvements. You’ll manage timelines, coordinate vendors, and ensure homes are rent-ready on time and to Uptown’s standards.

Ideal candidates are highly organized, proactive, and capable of juggling multiple projects with clear communication across teams.

Qualifications

• Preferred qualifications include 1+ year in property management or project coordination.
• Strong organizational skills and attention to detail are essential.
• Ability to manage multiple active projects and coordinate vendors.

Responsibilities

• Manage full turnover process between resident move-out and new move-in.
• Coordinate inspections, repairs, cleaning, painting, flooring, and readiness items.
• Keep timelines, progress, and completion standards up to date.
• Communicate updates to owners, residents, and vendors throughout the process.

Skills

Property management

Maintenance coordination

Construction coordination

Operations

Project coordination

Organizational skills

Time-management

Vendor coordination

Tools

AppFolio

LeadSimple

Job description

Uptown Properties LLC Turnover & Renovation Project Coordinator Portland, OR·Full time Company website

Join Uptown Properties as a Project Coordinator! We're seeking a highly organized, detail-driven professional to manage the turnover process between resident move-outs and move-ins. If you thrive on timelines, communication, and keeping things running smoothly, this role is for you. Help us ensure every property is clean, ready, and welcoming—on time and on brand.

About Uptown Properties LLC

We specialize in full service Portland metro property management to accomplish your goals. With Uptown Properties, you'll have peace of mind of knowing that your property is being professionally managed to help realize the maximum potential of your investment.

Description

Uptown Properties

Full-Time | On-Site

Run the projects that keep our properties moving.

Uptown Properties is looking for a Turnover & Renovation Project Coordinator to lead the fast-moving work that happens between residents and during property improvement projects.

This role is ideal for someone who thrives in a high-energy, fast-paced environment, can juggle multiple projects at once, communicates well with vendors and internal teams, and takes pride in getting properties turned, improved, and ready on time and at a high standard.

If you’re someone who loves managing timelines, solving problems quickly, coordinating people, and making things happen, this is a role where you can make a big impact every single day.

At Uptown, this isn’t just about maintenance coordination—it’s about owning the process, keeping projects moving, and helping deliver a high-quality experience for both owners and residents.

Why This Role Is Exciting

No two days in this role look exactly the same.

One day you may be coordinating painters, flooring installers, cleaners, and maintenance vendors to get a property rent‑ready before move‑in. Another day, you may be helping manage a renovation scope, resolving timeline conflicts, or ensuring a home is completed to Uptown’s standards.

This is a great fit for someone who enjoys:

• Fast-paced, hands‑on coordination
• Managing multiple active projects at once
• Working with vendors, timelines, and property improvements
• Problem‑solving under pressure
• Bringing order to moving pieces
• Seeing the direct result of their work in finished homes and completed projects

If you like being the person who keeps everything on track and gets things across the finish line, you’ll likely love this role.

About the Role

As the Turnover & Renovation Project Coordinator, you’ll oversee the work required to prepare homes between residents and support light‑to‑moderate renovation and improvement projects across our rental portfolio.

You’ll be responsible for coordinating the full turnover process—from move‑out to move‑in—while helping ensure projects stay on schedule, vendors stay accountable, and properties meet Uptown’s quality standards.

This role requires someone who is:

• highly organized
• naturally proactive
• calm under pressure
• strong in communication and follow‑through
• able to keep multiple priorities moving without dropping details

What You’ll Be Responsible For

Turnover Coordination

• Manage the full turnover process between resident move‑out and new move‑in
• Build and maintain clear turnover timelines for each property
• Coordinate inspections, repairs, cleaning, painting, flooring, and other readiness items
• Ensure properties are completed on time and ready for incoming residents
• Help coordinate unit renovations and property improvement projects
• Work with internal teams and vendors to keep renovation scopes moving efficiently
• Track project timelines, progress, and completion standards
• Help identify issues early and keep projects from falling behind
• Schedule and coordinate outside vendors and service providers
• Communicate expectations, deadlines, access details, and scope of work clearly
• Follow up consistently to ensure work is completed on time and at a high standard
• Help maintain strong vendor relationships through professionalism and accountability

Inspections & Quality Control

• Conduct or coordinate move‑out and move‑in inspections
• Verify work is completed properly before the next resident takes possession
• Ensure homes meet Uptown’s standards for cleanliness, condition, and readiness
• Catch issues before they become delays

Communication & Project Flow

• Communicate clearly with internal teams, owners, and vendors throughout the process
• Provide updates, flag delays, and proactively solve problems
• Maintain accurate records and project notes in company systems
• Keep everyone aligned so projects continue moving smoothly

Who Will Thrive in This Role

You’ll likely be a strong fit if you are someone who:

• Enjoys managing a lot of moving parts
• Feels energized by a busy, fast‑paced workday
• Naturally takes ownership and keeps things moving without needing to be chased
• Can manage vendors confidently and professionally
• Has strong follow‑through and doesn’t let things fall through the cracks
• Likes seeing visible progress and completed results
• Can pivot quickly when timelines, scopes, or priorities shift

This role is especially attractive to someone who enjoys the intersection of:

What We’re Looking For

Preferred Qualifications

• 1+ year of experience in:
• property management
• maintenance coordination
• construction coordination
• operations
• project coordination
• Strong organizational and time‑management skills
• Ability to manage multiple active projects at once
• Strong attention to detail and follow‑through
• Comfortable working independently while collaborating across teams
• Valid driver’s license
• This is an in office position, work from home is not available.

Bonus If You Have

• Experience with rental property turnovers or renovations
• Familiarity with maintenance or construction workflows
• Experience working with vendors and service scheduling
• Experience using AppFolio, LeadSimple, or similar systems

Why Uptown Properties

At Uptown Properties, we believe great people do their best work when they have the right mix of ownership, support, and opportunity.

We’re a fast‑moving, collaborative team that values people who are proactive, dependable, and committed to doing things well. This role is a key part of our operation and has a direct impact on the experience we deliver to owners and residents.

What you’ll find here:

• A team‑oriented, supportive environment
• A role with real ownership and visibility
• Opportunities to grow with the company
• A company that values high standards and strong communication