Turnaround Admin Coordinator (Remote + Travel)

on-board-companies; United States; Teletrabalho; USD 39 000 - 44 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health Insurance

401(k)

PTO

Paid Holidays

Resumo da oferta

On-Board Industrial Solutions is seeking a Turnaround Administrative Support / SAP Requisitioner to support turnaround and project activities. This role handles SAP requisitioning, invoice processing, vendor coordination, and administrative tasks. It reports to the Turnaround TRACK and Requisition Team Lead and interfaces with Procurement, AP, and vendors.

The position is remote with 35% travel across the US, requiring 40-hour weeks and extended hours during turnarounds.

Qualificações

• Minimum high school diploma or GED required.
• Proficiency with Microsoft Office including Excel, Word, PowerPoint, Outlook.

Responsabilidades

• Serve as primary liaison between Turnaround & Projects teams and Procurement.
• Create SAP requisitions accurately per procedures.
• Review vendor invoices for accuracy and enable timely payments.
• Process goods receipts and invoices in SAP.
• Coordinate with Procurement, AP, vendors and internal stakeholders to resolve issues.
• Provide guidance to requisition requestors to improve submissions.
• Meet KPIs for requisition creation, invoice approvals, and issue resolution.
• Provide admin support to Turnaround & Projects teams including reporting.
• Support process improvements in requisitioning and invoicing workflows.

Formação académica

High school diploma or GED

Ferramentas

Microsoft Office

OneNote

SharePoint

Descrição da oferta de emprego

On-Board Industrial Solutions is hiring a Turnaround Admin Coordinator!

Position Details:

Position Type: Full Time (24 months initially, additional opportunity contingent upon performance and business need)

Job Location: Remote + 35% Travel; open to US-based candidates, preferred locations are: Texas, California, or Louisiana

Schedule: Typically 40 hours per week, with extended hours and weekends required during turnaround execution.

Benefits: Health Insurance (Medical, Dental, Vision), Life Insurance, 401(k), PTO, and Paid Holidays

Compensation: $28 - $32/hr, depending on experience & qualifications

Our Client Is a world-leading industrial gases company in operation for over 80 years focused on serving energy, environmental, and emerging markets.

Overview / Summary:

We are seeking an experienced Turnaround Administrative Support / SAP Requisitioner to support turnaround and project activities, including SAP requisitioning, invoice processing, vendor coordination, and administrative functions. This position reports to the Turnaround TRACK and Requisition Team Lead and serves as a key liaison between Turnaround & Projects, Procurement, Accounts Payable, and external vendors.

Key Responsibilities:

• Serve as the primary point of contact between Turnaround & Projects teams and Procurement to ensure timely processing of material and service requisitions.
• Create accurate, high-quality SAP requisitions in accordance with established procedures and best practices.
• Review and validate vendor invoices for accuracy and facilitate timely approvals and payment processing.
• Perform goods receipt transactions and invoice processing activities within SAP.
• Coordinate with Procurement, Accounts Payable, vendors, and internal stakeholders to resolve invoicing discrepancies and outstanding issues.
• Provide guidance and training to requisition requestors to improve submission accuracy and completeness.
• Monitor and meet established KPIs related to requisition creation, invoice approvals, and issue resolution.
• Proactively follow up on outstanding requests, resolve escalated issues, and drive timely completion of assigned activities.
• Provide administrative support to Turnaround & Projects teams, including documentation, coordination, and reporting.
• Support continuous improvement initiatives to streamline requisitioning and invoice processing workflows.
• Maintain effective communication and professional working relationships with internal and external stakeholders.
• Work independently with minimal supervision while managing multiple priorities and deadlines.

Required Qualifications:

• Minimum 5 years of SAP experience with materials and services requisitioning.
• Minimum 5 years of SAP invoice review and approval experience, including VIM Analytics.
• Experience supporting industrial turnaround activities strongly preferred.
• Strong organizational, planning, multitasking, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to coordinate effectively with Procurement, Accounts Payable, vendors, and cross-functional teams.
• Self-motivated, detail-oriented, and capable of working independently with minimal supervision.
• Demonstrated ability to manage competing priorities and meet established performance targets.
• Strong interpersonal skills and a professional, collaborative approach to resolving issues.
• Willingness to learn and utilize new systems, applications, and business processes.
• Flexibility to work extended hours, weekends, and varying schedules during turnaround execution.

Education, Certifications and Additional Requirements:

• Minimum high school diploma or GED required.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, as well as OneNote and SharePoint.
• Active TWIC card required and must remain valid throughout the assignment.
• Ability and willingness to travel domestically to industrial operating facilities.
• Ability to work in a variety of environments, including office, remote/home-based, and active industrial facilities.

In order to be considered for this role, you must be legally authorized to work in the US on a permanent basis without sponsorship. Background and drug screenings required

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.