SAP Administrative Coordinator

CAI; Austin (TX); Remote; USD 34,000 - 48,000; Full time

Job summary

CAI is seeking an SAP Administrative Coordinator to support requisitioning, stakeholder collaboration, and administrative duties for the Turnaround & Projects Team. This remote role requires up to 30% travel to turnaround sites and is contract-based.

Responsibilities include serving as liaison between teams, coaching requestors, creating SAP requisitions, and validating invoices, with a focus on KPI achievement and smooth vendor interactions.

Qualifications

• SAP requisitioning and material/service requests experience.
• Experience with SAP invoice processing and approvals (VIM).
• Proficient with MS Office suite and collaboration tools.
• Turnarounds experience and ability to work varied hours.
• OSCA/DISA training and TWIC credentialed if applicable.

Responsibilities

• Serve as POC between Turnarounds & Projects and Procurement for requisitions.
• Coach requisition requestors to improve input quality.
• Create accurate requisitions in SAP following best practices.
• Validate invoices during payment processes.
• Clarify vendor invoices with internal stakeholders.
• Collaborate with teams to resolve invoice issues in SAP.
• Lead initiatives to resolve escalated problems.
• Provide admin support for the Turnaround & Projects Team.
• Meet daily KPIs for requisition creation and invoice approvals.

Skills

SAP requisitioning experience

SAP invoice review & approvals

MS Office suite proficiency

Turnarounds experience

TWIC required

Education

High school diploma

OSCA training/certifications

DISA DT training (to be completed)

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

OneNote

SharePoint

VIM Analytics

Job description

SAP Administrative Coordinator

Req number:

R8755

Employment type:

Full time

Worksite flexibility:

Remote

Who we are

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

As the SAP Administrative Coordinator, you will support key responsibilities in requisitioning, stakeholder collaboration, and administrative support for the Turnaround & Projects Team.

Job Description

We are looking for an SAP Administrative Coordinator to support key responsibilities in requisitioning, stakeholder collaboration, and administrative support for the Turnaround & Projects Team. This position will be Remote with 30% travel to turnaround sites and a contract.

What You’ll Do

• Serve as a single point of contact between the Turnarounds & Projects Team and Procurement to ensure all service and material requisitioning requests are processed

• Collaboratively coach and train requisition requestors to drive quality inputs

• Create high-quality and timely requisitions in SAP while following best practices

• Validate invoices for accuracy as part of the payment process

• Interface with internal stakeholders to seek required clarifications for vendor invoice approvals

• Collaborate with requisition requestors, procurement, accounts payable, and vendors to resolve invoice issues and manage goods receiving in SAP

• Lead initiatives to facilitate and resolve escalated problems

• Provide administrative support for the Turnaround & Projects Team

• Diligently meet daily KPIs for requisition creation and invoice approvals

What You’ll Need

Required:

• SAP Services & Materials Requisitioning experience (minimum 5 years)

• SAP Invoice Review & Approvals utilizing VIM Analytics (minimum 5 years)

• Proficient in computers and business software, including Microsoft Excel, Word, PowerPoint, Outlook, OneNote, and SharePoint

• Willingness to work a wide variety of scheduled days and hours

• Works professionally and harmoniously with employees, peers, management, and other stakeholders

• Positive and constructive attitude toward resolving problems and conflicts

• Ability to accept direction, constructive feedback, and supervision

• Turnarounds experience

• SAP training with requisitioning and invoice processing.

• Minimum high school diploma

• OSCA training/certifications and DISA DT (to be completed during the assignment if not already obtained)

• TWIC required and active for the full length of the assignment

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards

• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

• Sedentary work that involves sitting or remaining stationary most of the time, with occasional need to move around the office or site to attend meetings or perform tasks

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to [e-mail] or (888) 824 – 8111.

EEO Statement

It is the policy of Computer Aid, Inc.(CAI) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Employees and applicants of CAI will not be subject to harassment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

$30 per hour

The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education.

• Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access.
• Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.