Tuition Accounts Receivable Specialist

Delmarva Christian School; Georgetown (DE); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Matching 403B retirement

PTO

Paid holidays according to our school

Free tuition for applicable children

Professional development supported

Job summary

Delmarva Christian School is seeking an Accounts Receivable Specialist to uphold financial stewardship and accurate billing for tuition and fees. You will manage family accounts, reconcile QuickBooks with enrollment data, and provide timely reports to the Director of Finance.

Ideal candidates will have a Christian testimony, confidentiality, and experience in school finance. The role involves communication with families, payment plan setup, and collaboration with enrollment teams during events.

Qualifications

• Bachelor’s degree preferred.
• Experience in finance within a school environment preferred.
• Proficiency in QuickBooks; QuickBooks Online experience preferred.
• Proficiency in Microsoft Office and Google Suite.

Responsibilities

• Oversee and manage the school’s accounts receivable process, ensuring the timely receipt of tuition and fees.
• Set up new family accounts and ensure accurate billing and invoicing.
• Reconcile Tuition Management System with QuickBooks and enrollment data timely and accurately.
• Review weekly accounts receivable reports and follow up as necessary.
• Prepare and record bi-weekly deposits in a timely manner.
• Ensure proper recording of all scholarship funds in family accounts.
• Accurately and promptly bill for school and activity fees.
• Minimize the number of family accounts with outstanding balances beyond 30 days.
• Coordinate with campus enrollment coordinators to build relationships with families upon enrollment.
• Provide consistent, proactive updates and support for families regarding their accounts.
• Assist families with questions, payment arrangements, and account details.
• Work with families to establish manageable payment plans and ensure timely follow-through.
• Utilize email, phone calls, and in-person meetings to communicate clearly.
• Provide weekly and monthly reports on account statuses to the Director of Finance.
• Develops and implements a checklist process of appropriate collection intervention steps.
• Report ongoing collection or communication issues to the Director of Finance.
• Assist with the annual audit process.
• Aid in the application and processing of scholarships.
• Participate in new student orientation, new family days, open houses, and other school events as needed.

Skills

Christian integrity

Confidentiality

Family communication

Attention to detail

Education

Bachelor’s degree preferred

Tools

QuickBooks

Microsoft Office

Google Suite

Job description

Delmarva Christian School is seeking an Accounts Receivable Specialist to uphold financial stewardship and accurate billing for tuition and fees. You will manage family accounts, reconcile QuickBooks with enrollment data, and provide timely reports to the Director of Finance.

Ideal candidates will have a Christian testimony, confidentiality, and experience in school finance. The role involves communication with families, payment plan setup, and collaboration with enrollment teams during events.