Accounts Receivables Specialist

Delmarva-Christian-School-Inc; Georgetown (DE); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health Insurance

Matching 403B retirement

PTO

Paid holidays according to our school\

Job summary

Paylocity is seeking an Accounts Receivable Specialist to support a Christian school, ensuring timely tuition payments and accurate family billing. The role emphasizes integrity, confidentiality, and collaboration with the Finance Director.

You will manage accounts, coordinate with families, and implement collection processes while maintaining strong relationships and clear communication with campus enrollment staff.

Qualifications

• Bachelor’s degree or higher preferred.
• Experience in finance within a school environment preferred.
• Proficiency in QuickBooks is required; QuickBooks Online experience preferred.
• Proficiency in MS Office and Google Suite.

Responsibilities

• Oversee and manage the school’s accounts receivable process, ensuring the timely receipt of tuition and fees.
• Set up new family accounts and ensure accurate billing and invoicing.
• Reconcile Tuition Management System with QuickBooks and enrollment data timely and accurately.
• Review weekly accounts receivable reports and follow up as necessary.
• Prepare and record bi-weekly deposits in a timely manner.
• Ensure proper recording of all scholarship funds in family accounts.
• Accurately and promptly bill for school and activity fees.
• Develop and implement a checklist process of appropriate collection intervention steps.
• Provide weekly and monthly reports on account statuses to the Director of Finance.

Skills

Christian Faith

Confidential information handling

Education

Bachelor's degree preferred

Tools

QuickBooks

QuickBooks Online

Microsoft Office

Google Suite

Job description

Description

Position Goal:

The Accounts Receivable Specialist plays a crucial role in supporting the mission of the school by ensuring excellent financial stewardship and maintaining integrity in all financial matters related to accounts receivable. This individual will take primary responsibility for managing accounts, cultivating relationships with families, and upholding firm, yet grace-filled expectations for timely payments.

Requirements

Qualifications

• A vibrant and growing personal relationship with Jesus Christ with a clear Christian testimony
• A Christian role model who follows biblical principles in attitude, speech, and actions towards others
• Ability to handle highly confidential information in an appropriate manner
• Bachelor’s degree preferred
• Experience in finance within a school environment preferred
• Proficiency in QuickBooks required; QuickBooks Online experience preferred
• Proficiency in Microsoft Office and Google Suite

Responsibilities

Accounting

• Oversee and manage the school’s accounts receivable process, ensuring the timely receipt of tuition and fees
• Set up new family accounts and ensure accurate billing and invoicing
• Reconcile Tuition Management System with QuickBooks and enrollment data timely and accurately
• Review weekly accounts receivable reports and follow up as necessary
• Prepare and record bi-weekly deposits in a timely manner
• Ensure proper recording of all scholarship funds in family accounts
• Accurately and promptly bill for school and activity fees
• Minimize the number of family accounts with outstanding balances beyond 30 days Communication:
• Coordinator with campus enrollment coordinators in order to build relationships with families upon enrollment and maintain open communication
• Provide consistent, proactive updates and support for families regarding their accounts
• Assist families with questions, payment arrangements, and account details
• Work with families to establish manageable payment plans and ensure timely follow-through
• Utilize email, phone calls, and in-person meetings strategically to clearly communicate and problem solve
• Provide weekly and monthly reports on account statuses to the Director of Finance
• Develops and implements a checklist process of appropriate collection intervention steps
• Report ongoing collection or communication issues to the Director of Finance Support:
• Assist with the annual audit process
• Aid in the application and processing of scholarships
• Participate in new student orientation, new family days, open houses, and other school events as needed

Growth

• Actively promote the school in the community
• Support extra curricular activities through attendance of events throughout the school year
• Participate as needed in development and recruitment activities
• Develop relationships with family account specialists in other Christian centers in order to fine tune DCS best practices
• Continually evaluate DCS processes in order to improve inefficiencies
• Follows the biblical conflict resolution process as detailed in the Employee Handbook when addressing concerns or disagreements
• Holds a growth-mindset to be mentored or mentor others
• Seeks professional development opportunities
• All other duties as assigned

Benefits

• Health Insurance
• Matching 403B retirement
• PTO
• Paid holidays according to our school calendar
• Free tuition for applicable children
• Professional development supported financially

Physical Activities & Demands

• Sedentary work that primarily involves sitting
• Communicating with others to exchange information
• Repeating motions that may include the wrists, hands, and/or fingers
• Assessing the accuracy, neatness, and thoroughness of the work assigned
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.