TSA Office Ops & Programs Assistant – Cliffside Park

Travel Security Careers; Cliffside Park (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) Program Assistants provide essential administrative coordination to keep offices and field operations organized and efficient in Cliffside Park, NJ. Roles involve handling data tracking, scheduling, correspondence, and records across various program areas.

Applicants should be comfortable managing multiple tasks, communicating with diverse teams, and ensuring accuracy to keep operations on schedule. Some vacancies may vary by assignment and pay band.

Qualifications

• Specialized experience listed in the official vacancy.
• Ability to organize and track program information with accuracy.
• Experience supporting payroll, scheduling, finance, or HR functions.
• Experience maintaining electronic records and preparing reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify discrepancies in data or processes.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization & detail

Written & verbal comms

Data entry & tracking

Office software proficiency

Records & document mgmt

Calendar & deadline coord.

Customer service

Multitasking with accuracy

Discretion with sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) Program Assistants provide essential administrative coordination to keep offices and field operations organized and efficient in Cliffside Park, NJ. Roles involve handling data tracking, scheduling, correspondence, and records across various program areas.

Applicants should be comfortable managing multiple tasks, communicating with diverse teams, and ensuring accuracy to keep operations on schedule. Some vacancies may vary by assignment and pay band.