TS/SCI Administrative Specialist – Nightshade Project

NASA Jet Propulsion Laboratory; Pasadena (CA); On-site; USD 80,000 - 103,000; Full time

Job summary

NASA Jet Propulsion Laboratory in Pasadena, CA seeks an Administrative Support Specialist for the Nightshade project 430D and the cleared community. You will manage calendars, coordinate travel, plan events, and develop presentation materials to support leadership and teams.

Deliver exceptional customer service, multi-task efficiently, and adapt to changing priorities in a dynamic, security-cleared environment. A TS/SCI w Poly clearance and a current driver's license are required.

Qualifications

• Typically requires a High School diploma with 6 years of related experience or an Associate’s degree with 1 year of relevant experience.
• Team player with strong judgement, initiative, and attention to detail.
• Ability to lift/move 20 pounds unassisted and multitask effectively.
• Proficient with Microsoft Office applications, Teams, and Outlook; quick to learn new tools.
• Security clearance requirements: TS/SCI with Poly.

Responsibilities

• Provide administrative support to the Nightshade project 430D and the cleared community.
• Manages calendars and schedules meetings for management, leads and team members.
• Handles all project travel for Nightshade management and assists with classified travel.
• Coordinate special events and associated logistics.
• Develop project review and presentation materials.
• Manage visitor and conference room logistics for smooth events.
• Deliver outstanding customer service and maintain organization in a dynamic environment.
• Prioritize work and complete tasks accurately and on time.

Skills

Administrative support

Calendar management

Travel coordination

Event logistics

Presentation prep

Customer service

multi-tasking

Education

High School diploma

Associate’s degree

Tools

Microsoft Suite

Teams

PowerPoint

Adobe Acrobat

Outlook

core software build

Job description

NASA Jet Propulsion Laboratory in Pasadena, CA seeks an Administrative Support Specialist for the Nightshade project 430D and the cleared community. You will manage calendars, coordinate travel, plan events, and develop presentation materials to support leadership and teams.

Deliver exceptional customer service, multi-task efficiently, and adapt to changing priorities in a dynamic, security-cleared environment. A TS/SCI w Poly clearance and a current driver's license are required.