Legal Administrative Assistant - Trusts & Estates

UB Greensfelder; St. Louis (MO); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Legal Administrative Assistant to join their Trusts & Estates Practice Group in St. Louis. This role is vital in assisting attorneys and ensuring the smooth delivery of legal services. The ideal candidate will possess strong organizational skills, attention to detail, and a collaborative spirit. In this dynamic environment, you will engage with clients, manage workflows, and contribute to a team that values quality service. Join a firm that prioritizes diversity and offers a supportive workplace where your contributions can truly make a difference.

Benefits

Medical/Dental/Vision Insurance

401(k) with Employer Contribution

Short and Long Term Disability Plans

Life Insurance

Paid Parental Leave

Well-being Initiatives

Qualifications

• 3+ years of experience in Trusts & Estates preferred.
• Proficient in Microsoft Office Suite and Adobe.

Responsibilities

• Prepare and proofread estate planning documents.
• Maintain attorney calendars and manage expense reimbursements.

Skills

Time Management

Organizational Skills

Attention to Detail

Communication Skills

Resourcefulness

Education

3+ years of legal/law firm experience

Tools

Microsoft Office Suite

Adobe

NetDocs

Job description

UB Greensfelder has an opening for a full-time Legal Administrative Assistant in theTrusts & Estates Practice Group in the St. Louis office. This position will assist attorneys to help steer the delivery of legal services with the use of technical skills and manage workflow processes. We are looking for a professional that understands the importance of quality service and wants to join a collaborative team environment.

UB Greensfelder LLP is a full-service, Am Law 200, super-regional law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

Responsibilities Include:

• Preparing, editing, and proofreading various estate planning documents for internal and client distribution.
• Electronic time entry, billing and dictation.
• Electronic client file maintenance (NetDocs).
• Interfacing with firm clients regularly.
• Maintaining attorney calendars, travel arrangements, processing and managing expense reimbursements.
• Overall assistance with Trusts & Estates processes and various other administrative tasks as assigned.

Qualified Applicants Will Have:

• 3+ years legal/law firm experience working in Trusts & Estates, strongly preferred.
• Experience with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe, required.
• Excellent time management and organizational skills with ability to meet deadlines in a fast-paced environment.
• High attention to detail, ability to proofread and format legal documents.
• Strong communication skills, both written and verbal.
• Ability to be resourceful and efficient while handling a high volume of competing priorities.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive.Candidates from diverse backgrounds are strongly encouraged to apply.

Equal Opportunity Employer