Legal Administrative Assistant - Trusts & Estates

UB Greensfelder LLP; St. Louis (MO); On-site; USD 45,000 - 60,000; Full time

Job summary

UB Greensfelder LLP, an Am Law 200 firm in St. Louis, seeks a full-time Legal Administrative Assistant. This role includes preparing estate planning documents, managing attorney calendars, and interfacing with clients. Join a collaborative team focused on providing exceptional legal services and fostering employee growth.

Benefits

Medical, Dental, and Vision Insurance

401(k) with Employer Contribution

Paid Parental Leave

Life Insurance

Well-being Initiatives

Qualifications

• 3+ years legal/law firm experience in Trusts & Estates strongly preferred.
• Experience with Microsoft Office Suite and Adobe required.
• Ability to meet deadlines in a fast-paced environment.

Responsibilities

• Preparing, editing, and proofreading estate planning documents.
• Maintaining attorney calendars and processing reimbursements.
• Overall assistance with Trusts & Estates processes.

Skills

Time Management

Organizational Skills

Attention to Detail

Communication

Resourcefulness

Tools

Microsoft Office Suite

NetDocs

Adobe

Job description

UB Greensfelder has an opening for a full-time Legal Administrative Assistant in theTrusts & Estates Practice Group in the St. Louis office. This position will assist attorneys to help steer the delivery of legal services with the use of technical skills and manage workflow processes. We are looking for a professional that understands the importance of quality service and wants to join a collaborative team environment.

UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" byBenchmark Litigationand consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visitwww.ubglaw.com. Our Business Begins With You.

Responsibilities Include:

• Preparing, editing, and proofreading various estate planning documents for internal and client distribution.
• Electronic time entry, billing and dictation.
• Electronic client file maintenance (NetDocs).
• Interfacing with firm clients regularly.
• Maintaining attorney calendars, travel arrangements, processing and managing expense reimbursements.
• Overall assistance with Trusts & Estates processes and various other administrative tasks as assigned.

Qualified Applicants Will Have:

• 3+ years legal/law firm experience working in Trusts & Estates, strongly preferred.
• Experience with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe, required.
• Excellent time management and organizational skills with ability to meet deadlines in a fast-paced environment.
• High attention to detail, ability to proofread and format legal documents.
• Strong communication skills, both written and verbal.
• Ability to be resourceful and efficient while handling a high volume of competing priorities.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.