Legal Administrative Assistant - Floating

UB Greensfelder; St. Louis (MO); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a full-time Floating Legal Administrative Assistant to join its St. Louis office. This role involves collaborating with attorneys and other legal administrative assistants to streamline the delivery of legal services across various practice areas, including Construction, Labor & Employment, and Trusts & Estates. The ideal candidate will possess strong organizational skills, a keen attention to detail, and proficiency in Microsoft Office Suite and Adobe. This position offers a unique opportunity to contribute to a diverse and inclusive environment while managing a variety of administrative tasks in a fast-paced legal setting. If you are passionate about the law and thrive in a supportive team atmosphere, this role is for you.

Qualifications

• 1+ years of legal administrative assistant experience preferred.
• High attention to detail and effective communication skills required.

Responsibilities

• Manage attorney workflow and perform administrative tasks.
• Draft, edit, and proof legal documents and correspondence.

Skills

Time Management

Organizational Skills

Attention to Detail

Effective Communication

Resourcefulness

Education

Paralegal Certificate

Tools

Microsoft Office Suite

Adobe

Document Management Systems

Time-Entry Software

Job description

UB Greensfelder has an opening for a full-time Floating Legal Administrative Assistant in the St. Louis office. This position will work with our Construction, Labor & Employment and Trusts & Estates teams, assisting with a variety of projects, while working closely with attorneys and other LAAs to help steer the delivery of legal services with the use of technical skills and manage workflow processes.

Responsibilities Include:

• Administrative tasks and strategically manage attorney workflow.
• Calendar management, travel arrangements, time entry, transcription.
• Electronic filing in MO/IL courts, case filing in firm document management system.
• Drafting, editing and proofing various legal documents and correspondence.
• Various other administrative duties as assigned by attorneys and paralegals.

Qualified Applicants Will Have:

• 1+ years of either litigation or estate planning-based legal/law firm experience as an administrative assistant is preferred.
• Experience with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe, required.
• Experience with document management systems as well as time-entry software preferred.
• Excellent time management and organizational skills with ability to meet deadlines in fast-paced environment.
• High level of attention to detail, ability to proofread and effective written and verbal communication skills.
• Ability to be resourceful and efficient in handling high volume priorities.
• Possess a high level of professionalism and ability to handle confidential information.
• Recent paralegal certificate graduates with at least one year of legal administrative assistant experience will also be considered.

UB Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.