Trusted School Admin Assistant to the Principal

Young World Physical Education; Dracut (MA); On-site; USD 45,000 - 59,000; Full time

Job summary

Greenmont Avenue Elementary School is seeking an Administrative Assistant to the Principal to support a twelve-month, full-time office operation. The role includes handling confidential information, calendar management, scheduling substitutes, payroll support, and coordination of events for students, staff and the community.

The position reports to the School Principal and requires strong communication, organizational skills, and proficiency with Aspen SIS and Microsoft/Google suites.

Qualifications

• High school diploma or equivalent required; degree preferred.
• Experience in an office environment with school operations preferred.
• Ability to maintain an organized, efficient office.
• Proficient in Aspen or similar student information systems.
• Proficient in Microsoft Office and Google Suite.
• Strong attention to detail and communication skills.
• Ability to work with interruptions and prioritize tasks.
• Willingness to lift up to 25 lbs.
• Citizenship, residency or work visa required.

Responsibilities

• Maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law
• Maintains a regular and comprehensive filing system and assures that they are locked and secure at the end of each work day.
• Creates memorandums and correspondence and processes incoming/outgoing correspondence
• Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff as appropriate
• Acts as the first point of contact and greets all visitors courteously using the secure door system assuring that all visitors and school staff adhere to sign in/out procedures
• Maintains an accurate school calendar of events and facility use for the Principal, staff, and community groups
• Assists in the coordination of various school events
• Assists in the scheduling of substitutes and submits daily absentee list to human resources
• Ensures that substitutes have necessary supplies and materials
• Maintains, produces and supplies payroll information as required
• Process purchase orders, maintain school supplies inventories and distribute supplies and materials
• Maintains accurate daily student attendance records and produces reports as required
• Shares relevant information regarding student attendance with appropriate staff
• Assists in scheduling students and staff in the student information system
• Registers students both in person and using the student information system and distributes documents to relevant staff regarding new registrations
• Withdraws students from the student information system and sends records to receiving school districts
• Maintains accurate student records in the student information system as necessary for state reporting purposes
• Processes report cards and various reports using the student information system
• Assists in the annual evening kindergarten registration event (with additional compensation)
• Any other duties and related tasks as assigned by the Principal/Assistant Principal and/or Superintendent

Skills

Excellent communication

Attention to detail

Teamwork

Organizational skills

Education

High school diploma or equivalent

Degree preferred

Tools

Aspen SIS

Microsoft Office

Google Workspace

Job description

Greenmont Avenue Elementary School is seeking an Administrative Assistant to the Principal to support a twelve-month, full-time office operation. The role includes handling confidential information, calendar management, scheduling substitutes, payroll support, and coordination of events for students, staff and the community.

The position reports to the School Principal and requires strong communication, organizational skills, and proficiency with Aspen SIS and Microsoft/Google suites.