Executive Assistant to Principal

Young World Physical Education; Cave Creek (AZ); On-site; USD 22,041 - 33,062; Full time

Job summary

Desert Willow Elementary School is seeking an Administrative Assistant to Principal to support daily operations, coordinate appointments, handle communications, and prepare announcements. The role assists with discipline notifications, staff inquiries, timesheets, and site forms while maintaining confidentiality of student information.

The position requires high school completion, secretarial experience, accurate typing, and strong interpersonal skills to work with parents, staff, and

Qualifications

• High school graduate or equivalent.
• Previous secretarial experience.
• Ability to type accurately.
• Ability to learn and operate computer as required.
• Effective interpersonal and communication skills.
• Ability to apply knowledge of District and state policies, regulations, and school laws.
• Knowledge of office methods and operation of office equipment.
• Knowledge of business English, grammar and composition.
• Ability to manage students.

Responsibilities

• Supports District schools and principals in fostering an optimal educational environment for students.
• Provides administrative assistance to the Principal.
• Coordinates appointments and meetings between parents, administration, and staff.
• Handles phone calls and messages for administration and staff.
• Prepares the Daily Announcements.
• Notifies administration of discipline problems, emergency maintenance situations, and complaints from patrons.
• Responds to staff and student inquiries.
• Registers substitute teachers in and out.
• Maintains and submits accurate timesheets to payroll.
• Prepares forms used at site.
• Posts activities to school calendar.
• Coordinates commencement exercises.
• Processes facilities use and field trip requests.
• Assists with preparation of Student/Parent Handbook and Curriculum Guide.
• Distributes school mail and internal correspondence.
• Types, copies, and mails newsletters, school calendars, and bulletins.
• Orders and maintains office supplies and equipment.
• Distributes pay checks.
• Programs school bell schedules.
• Exercises good judgment in dealing with the public.
• Assists with answering front office telephones as needed.
• Maintains confidentiality of all student information.
• Performs other job related duties as assigned.

Skills

Typing

Interpersonal skills

Communication skills

Computer operation

Student management

Education

High school graduate

Job description

Desert Willow Elementary School is seeking an Administrative Assistant to Principal to support daily operations, coordinate appointments, handle communications, and prepare announcements. The role assists with discipline notifications, staff inquiries, timesheets, and site forms while maintaining confidentiality of student information.

The position requires high school completion, secretarial experience, accurate typing, and strong interpersonal skills to work with parents, staff, and