Trust Services Coordinator

Compass International Holdings; Nampa (ID); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision Insurance

401(k) with company match

Paid time off & holidays

Disability & life insurance

Family and parental leave

EAP & wellness incentives

Job summary

TitleOne is seeking a Trust Assistant to provide administrative and operational support to the Trust Services team, handling trust-related transactions, deadlines, and file processing. You will interact with lenders, attorneys, title companies, and internal teams to ensure accurate and timely processing in compliance with procedures.

The role emphasizes meticulous document handling, coordination, and communication within a regulated environment, under the direction of the Trust Officer.

Qualifications

• High school diploma or GED is required.
• Prior experience in title, escrow, trust services, foreclosure, or a related administrative role preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy.
• Strong verbal and written communication skills with a professional demeanor.
• Ability to follow detailed procedures and work effectively in a regulated environment.
• Proficiency with Microsoft Word, Excel, Outlook, and Windows-based applications.
• Ability to read and interpret transactional documents.

Responsibilities

• Assist the Trust Officer with the preparation, coordination, and processing of trust-related files.
• Prepare and process trust documents including notices, default packages, trustee sale paperwork, deeds of reconveyance, and release documents.
• Assist with setup, maintenance, and tracking of trust files from opening through completion.
• Monitor statutory deadlines, recording requirements, and sale timelines; elevate issues or concerns as appropriate.
• Ensure documents are properly routed, recorded, and filed.
• Assist with opening, maintaining, and reconciling trust-related bank accounts as directed.
• Support the execution of disbursements and bank wires per administrative instructions.
• Maintain accurate, organized electronic and physical file records.
• Perform document cleanup, recording follow-up, and post-sale documentation support.
• Ensure compliance with TitleOne standards, internal controls, and regulatory requirements.
• Communicate professionally with lenders, attorneys, title companies, internal departments, and other parties involved in trust transactions.
• Respond to inquiries regarding file status and procedural questions under the direction of the Trust Officer.
• Interact and communicate in a professional and effective manner with all levels of team members, leadership, customers, and external partners.
• Performs other functions as necessary or as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

MS Word

MS Excel

Outlook

Reading/interpretation of documents

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Windows-based apps

Job description

TitleOne is seeking a Trust Assistant to provide administrative and operational support to the Trust Services team, handling trust-related transactions, deadlines, and file processing. You will interact with lenders, attorneys, title companies, and internal teams to ensure accurate and timely processing in compliance with procedures.

The role emphasizes meticulous document handling, coordination, and communication within a regulated environment, under the direction of the Trust Officer.