Trust Services Coordinator

Anywhere Real Estate; Nampa (ID); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

401(k) Match

Paid Time Off

Disability Insurance

Family Leave

EAP

Job summary

TitleOne, a subsidiary of Anywhere Real Estate Inc., seeks a Trust Assistant to provide administrative and operational support to the Trust Services team in processing trust-related transactions, including foreclosure and trustee sale activities.

The role involves file preparation, document processing, deadline tracking, and coordinating with internal teams and external partners to ensure compliance with regulations and company procedures.

Qualifications

• High school diploma or GED (required).
• Prior experience in title, escrow, trust services, foreclosure, or a related administrative role preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy.
• Strong verbal and written communication skills with a professional demeanor.
• Ability to follow detailed procedures in a regulated environment.
• Proficiency with Microsoft Word, Excel, Outlook, and Windows-based applications.
• Ability to read and interpret transactional documents.

Responsibilities

• Assist the Trust Officer with preparation, coordination, and processing of trust-related files.
• Prepare and process trust documents including notices, default packages, trustee sale paperwork, deeds of reconveyance, and release documents.
• Assist with setup, maintenance, and tracking of trust files from opening through completion.
• Monitor statutory deadlines, recording requirements, and sale timelines; elevate issues when needed.
• Ensure documents are properly routed, recorded, and filed.
• Assist with opening, maintaining, and reconciling trust-related bank accounts.
• Support disbursements and bank wires per instructions.
• Maintain accurate, organized electronic and physical file records.
• Perform document cleanup, recording follow-up, and post-sale documentation support.
• Ensure compliance with TitleOne standards, internal controls, and regulatory requirements.
• Communicate with lenders, attorneys, title companies, internal departments, and other partners.
• Respond to inquiries regarding file status under the Trust Officer's direction.
• Interact professionally with all levels of staff and external partners.

Skills

Organizational skills

Communication skills

Attention to detail

Regulatory compliance

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Outlook

Windows-based applications

Job description

TitleOne, a subsidiary of Anywhere Real Estate Inc., seeks a Trust Assistant to provide administrative and operational support to the Trust Services team in processing trust-related transactions, including foreclosure and trustee sale activities.

The role involves file preparation, document processing, deadline tracking, and coordinating with internal teams and external partners to ensure compliance with regulations and company procedures.