Trust Administrator II

Advisor Group Inc.; Town of Texas (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

Premier Trust is seeking a Trust Administrator II to join our team. The role involves basic administration of assigned accounts, ensuring compliance with governing instruments and state regulations, and interacting with customers, professionals, and beneficiaries.

The position may supervise one employee and requires adherence to BSA/AML/OFAC policies. The ideal candidate will have at least two years of trust administration experience, strong data management skills, and solid understanding of

Qualifications

• Bachelor’s Degree Preferred; H.S. Diploma or GED + significant practical experience in financial services, specifically trust administration, will be considered.
• Minimum two years of trust administration experience.
• Intermediate knowledge of state trust compliance regulations and trust operations.

Responsibilities

• Administrates accounts per governing instrument terms and beneficiaries’ needs.
• Engages with customers, outside professionals, and beneficiaries regarding accounts.
• Maintain client data and prepare initial/annual trust reviews.
• Ensure compliance with BSA/AML/OFAC and related policies.
• Coordinate tax return filings for trusts and assist in funding new accounts.
• Maintain confidentiality and adhere to company policies and regulatory requirements.

Skills

Trust administration

Regulatory compliance

Communication skills

Microsoft Word

Excel

Data entry

Time management

Attention to detail

Education

Bachelor’s degree preferred

High school diploma or GED

Tools

Microsoft Word

Excel

Job description

Summary

We are seeking a Trust Administrator II to join the team within Premier Trust, a member of Osaic. The Trust Administrator is responsible for the basic administration of assigned accounts. Our selected candidate will represent the company in business activities and contacts with customers, outside professionals and beneficiaries relating to these accounts. This position will have discretionary distribution approval based on Board approved levels. The Trust Administrator II assures compliance with all policies and procedures governing trust functions, as well as all applicable state regulations. Additionally, the position of Trust Administrator may be responsible for one employee.

Responsibilities

• Administrates accounts in accordance with the terms of the governing instrument and in a manner consistent with the needs of principals, beneficiaries, and remaindermen.
• Contact or correspond with persons, agencies, and organizations that have an interest in any aspect of an account.
• Maintain an awareness of new business opportunities and advise or consult with other officers on details of proposed plans and communicate information to marketing administrator for follow up.
• Assists in analyzing the need of funds according to conditions of trust needs of beneficiary.
• Coordinate and review the preparation for filing federal and state tax returns for trusts.
• Establish and maintain client data.
• Initiate and/or assist in the funding on new accounts.
• Interacts frequently with subordinates, peers and functional managers.
• Operates personal computer and all necessary programs to obtain and process data.
• Maintains strict confidentiality of all records and data received and produced.
• Answers telephones, emails, answers questions and directs callers to proper personnel.
• Responsible for compliance with all company policies, state laws and regulations.
• Complies with Bank Secrecy Act (“BSA”), OFAC Anti-Money Laundering (“AML”), and USA PATRIOT ACT policies, procedures, by properly verifying the identity of any person/business an account, maintaining records of the information used to verify each costumer and consulting lists of known terrorists before opening an account.
• Complies with the compliance policies and procedures.
• Ensures that proper risk-rate customer as outlined in the Customer Identification Program.
• Report any customer suspected of suspicious activity immediately to the BSA/Compliance Officer.
• Participate in required annual BSA/AML/OFAC and Compliance training.
• Consistently reports to work on time; adhere to scheduled breaks; attends all meetings and training as required of the position.
• Exhibits objectively and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit.
• Understands business implications of decisions; displays orientation to profitability, aligns work with strategic goals.
• Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; upholds organizational values; accepts responsibility for own actions.
• Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce.
• Follows policies and procedures; completes administrative tasks correctly and on time; supports the company goals and values.
• Performs the position safely, without endangering health or safety to himself or herself or others, will be expected to report potentially unsafe conditions.
• The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one’s own actions and conduct.
• Responsible for timely and accurate preparation of initial and annual trust reviews.
• Review and take necessary timely action on system ticklers.
• Responsible for preparation and submission of discretionary request to TAC committee.
• Focus and completion of personal goals established annually.
• Stays current regarding regulatory rulings and enrolls in CE courses if needed.
• All other duties as assigned.

Education Requirements

• Bachelor’s Degree Preferred, H.S. Diploma or GED certificate + Significant Practical Experience in the financial services industry specifically in Trust Administration will be considered

Basic Requirements

• Minimum two (2) years of trust administration experience.
• Intermediate knowledge of related state trust compliance regulations, and other trust operational policies.
• Intermediate knowledge of trust policies and procedures, and trust products and services.
• Intermediate skills in and personal computer operation; word processing, spreadsheet (e.g., Microsoft Word, Excel etc.) programs.
• Typing skills to meet production needs of the position.
• Intermediate math skills; ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; Ability to compute ratios, percent and to draw and interpret bar graphs.
• Good oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions, interpret documents, understand procedures, write reports and correspondence, speak clearly to customers and employees.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Effective organizational and time management skills.
• Ability to work with minimal or no supervision while performing duties.
• Current driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.
• Demonstrates sensitivity to deadlines and ability to multi-task.
• Ability to work independently and with a team.
• Ability to delegate tasks when necessary.
• Ability to deal with routine to difficult problems involving multiple facets and variables in non- standardized situations.