Truck Sales Process Lead

Socket.dev; Sumner (WA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision

Long-term disability

Life insurance

401(k)

Paid vacation & sick leave

Job summary

Dobbs Truck Group in Sumner, WA seeks an organized office-administration professional to own the truck sales process and coordinate across sales, manufacturing, finance, and internal teams. You will ensure transactions meet policies, regulatory requirements, and are accurately reported to management.

The role emphasizes accuracy, timely deal updates, and seamless paperwork, with opportunities to grow in a multi-brand truck dealership environment.

Qualifications

• 3 years of office administration or related experience.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Knowledge of vehicle titling, registration, and commercial trucking regulations.

Responsibilities

• Take ownership of the truck sales process to ensure sales representatives are following established company policies and procedures.
• Coordinate and monitor all aspects of truck sales transactions from order placement through vehicle delivery.
• Relay production information between manufacturers/factories and sales teams to ensure timely communication and order updates.
• Utilize project management tools to ensure accuracy, accountability, and timely completion of each deal.
• Assist with submissions to manufacturers and track the status of credits, incentives, and reimbursements.
• Prepare vehicle purchase requests for management approval.
• Issue local purchase orders for new and used truck inventory as authorized by management.
• Organize and maintain physical and electronic master truck files to ensure completeness, accuracy, and audit readiness.
• Produce all delivery paperwork for new and used truck sales within assigned regions or for designated sales representatives.
• Attach and maintain all required customer documentation, including: Signed Specifications, Purchase Orders, Deposits, Licensing Documentation, Registration Forms.
• Reconcile deal files to ensure all costs are properly captured and tracked for each sale.
• Submit warranty registrations on all applicable new and used vehicle sales.
• Calculate and apply Federal Excise Tax (FET) requirements for each transaction.
• Identify and calculate applicable state and local sales taxes and determine supporting documentation requirements.
• Perform vehicle licensing and title services across multiple states in compliance with regulatory requirements.
• Ensure sales transactions comply with company policies, federal regulations, state regulations, and industry requirements.

Skills

Office administration

Organizational skills

Verbal and written communication

Team collaboration

Education

Associate’s degree

Tools

ERP

CRM

Inventory management systems

Project management systems

Job description

Dobbs Truck Group in Sumner, WA seeks an organized office-administration professional to own the truck sales process and coordinate across sales, manufacturing, finance, and internal teams. You will ensure transactions meet policies, regulatory requirements, and are accurately reported to management.

The role emphasizes accuracy, timely deal updates, and seamless paperwork, with opportunities to grow in a multi-brand truck dealership environment.