Truck & Equipment Parts Coordinator

Sealcoating Inc; Massachusetts; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) and Pension

Employee assistance program

Flexible spending account

Health savings account

Health insurance

Vision insurance

Life insurance

AD&D insurance

Paid time off

Referral program

Job summary

indus is seeking a Truck & Equipment Parts Coordinator to manage procurement, tracking and distribution of parts to support shop mechanics and field foremen. You will liaise with technicians and vendors to ensure accurate inventory and on-time deliveries.

The role requires a high school diploma and 1–10 years of relevant experience, plus strong IT skills and the ability to work in a fast-paced environment. This is an onsite position in the Northeastern region.

Qualifications

• Requires high school diploma or equivalent.
• Associate degree, technical certification, or related coursework preferred.
• 1–10 years of experience in parts coordination, inventory control, logistics, or related industries.
• Strong organizational and time-management skills with ability to prioritize multiple tasks.
• Proficient in MS Office and inventory management software.
• Ability to read parts diagrams, equipment manuals, and technical documentation.
• Excellent verbal and written communication skills.
• Proactive, dependable, and capable of working in a fast-paced environment.

Responsibilities

• Procure parts and materials to support shop operations and field needs.
• Dispatch materials and parts per production schedules and service requirements.
• Monitor backorders and communicate status updates to technicians and leadership.
• Maintain accurate inventory records and update the inventory system.
• Monitor stock levels and place replenishment orders as needed.
• Coordinate with vendors for pricing, lead times, and delivery status.
• Track and document completed orders, exchanges, and warranty claims.
• Assist technicians and field personnel in locating and sourcing parts.
• Keep storage areas organized, secure, and compliant with standards.
• Support continuous improvement initiatives related to inventory control.

Skills

Parts coordination

Inventory control

Logistics

Vendor interaction

Customer communication

Proactivity

Education

High school diploma or equivalent

Associate degree / technical certification

Tools

MS Office

Inventory management software

Job description

indus is a family-owned and operated business that has been serving the Northeast for over 67 years. We have a PEOPLE first culture full of hard-working employees and we strive to provide the best working environment possible. Our clients have come to expect only the best service and professionalism from our team. We seek to hire people with a proactive mindset and the ability to work independently as well as with a team. Our goal at indus is to provide opportunities for employees to develop a career, not just another job.

Position Description

Job Purpose

The Truck & Equipment Parts Coordinator is responsible for managing the identification, procurement, tracking, and distribution of parts and materials necessary to support shop mechanics, shop foreman and field foreman. This role serves as a key liaison between technicians, vendors, and internal departments to ensure timely parts availability, inventory accuracy, and distribution.

Duties & Responsibilities

• Procure parts and materials necessary to support shop operations and field needs.
• Dispatch materials and parts in accordance with production schedules, service requirements, and shop commitments.
• Monitor and manage parts backorders, communicating status updates to shop technicians, field personnel, and shop leadership.
• Maintain accurate inventory records and update the parts inventory management system.
• Monitor inventory levels and place replenishment orders as needed to ensure stock availability while minimizing shortages.
• Coordinate with vendors to obtain pricing, lead times, availability, and delivery status.
• Track and document completed orders, exchanges, warranty claims, and inventory transactions.
• Assist shop technicians and field personnel in locating and sourcing required parts.
• Ensure parts storage areas remain organized, secure, and compliant with company standards.
• Support continuous improvement initiatives related to inventory control and parts management processes.
• Perform other duties as assigned.

Position Requirements

Qualifications

• High school diploma or equivalent required.
• Associate degree, technical certification, or related coursework preferred.
• Minimum of 1 year and up to 10 years of relevant experience in parts coordination, inventory control, equipment service, logistics, automotive, heavy equipment, or related industries.
• Compensation will be commensurate with experience, qualifications, and demonstrated expertise.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Proficient computer skills, including Microsoft Office and inventory management software.
• Ability to read and interpret parts diagrams, equipment manuals, and technical documentation.
• Strong attention to detail and commitment to accuracy.
• Excellent verbal and written communication skills.
• Ability to interact professionally with customers, vendors, technicians, and team members.
• Must be proactive, dependable, and solution-oriented.
• Ability to work effectively in a fast-paced environment.

Working Conditions / Physical Requirements

• Requires regular computer use for extended periods of time.
• Work is performed in both office and warehouse/shop environments.
• Required to sit, stand, walk, bend, reach, and use hands for handling materials and equipment.
• May be required to lift and move parts and materials weighing up to 50 lbs.
• Frequent interaction with technicians, vendors, and customers.
• Noise levels may vary depending on office, warehouse, and shop environments.
• Occasional travel between company locations may be required.

Benefits Offered:

• 401(k) and Pension
• Employee assistance program
• Flexible spending account
• Health savings account
• Health insurance
• Vision insurance
• Life insurance
• AD&D insurance
• Paid time off
• Referral program

Equal Opportunity Employer

indus is an Equal Employment Opportunity employer, women and minorities are encouraged to apply. indus maintains a Drug-Free work environment.