Parts/Shop Operations Coordinator

Area Truck and Equipment; Elkton (MD); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Healthcare options

401(k) with match

Overtime pay

Vacation & sick time

CDL training potential

Tuition reimbursement

Uniform provided

On-site fitness center

Job summary

Area Truck and Equipment (ATEC) is seeking a Shop Operations Coordinator to support the maintenance team and keep the shop running smoothly. This role blends parts procurement, vendor management, and administrative duties to ensure accurate work orders and timely repairs.

Candidates should be organized, dependable, computer-savvy, and capable of taking ownership. ATEC offers competitive benefits, CDL training potential, and a team-focused environment built on respect, trust, commitment, and

Qualifications

• High school diploma or equivalent; technical education is a plus.
• Previous Parts Specialist experience preferred but not required.
• Strong knowledge of truck or heavy equipment parts and systems.
• Excellent organizational, multitasking, and problem-solving skills.
• Outstanding customer service and communication skills.
• Ability to lift up to 50 lbs.

Responsibilities

• Order parts, supplies, and equipment for repairs and track orders.
• Manage vendor accounts and ensure pricing/availability.
• Process and maintain mechanic work orders and costs.
• Maintain accurate maintenance records and paperwork.
• Coordinate with mechanics, management, and vendors on repairs.

Skills

Inventory management

Parts knowledge

Customer service

Communication

Computer skills

Education

High school diploma

Tools

Inventory management systems

Basic computer skills

Job description

At Area Truck and Equipment (ATEC) we focus on ensuring top tier, cutting edge diagnostics maintenance and repairs on our in-house fleet. We are committed to providing a safe, welcoming, and team-oriented work environment where every employee can thrive.

ATEC is dedicated to fostering innovation, encouraging collaboration, and empowering our employees to grow both personally and professionally. Guided by our core values - Respected, Trusted, Committed, and Driven – we hold ourselves to a higher standard. From hiring and development to recognition and advancement, we reward those who exemplify these values. Our people are dependable and inspired—and together we are a passionate team building powerful partnerships.

Position Summary:

We are looking for a Shop Operations Coordinator to join our maintenance team and help keep the day-to-day operation of our mechanic shop running smoothly. This is not a traditional parts-counter position. While ordering parts and managing vendor accounts will be a significant part of the job, this position will also be responsible for supporting the administrative and operational side of the shop. We are looking for someone who is organized, dependable, computer-savvy, detail-oriented, and capable of taking ownership of their responsibilities.

Essential Duties & Responsibilities:

Parts & Purchasing

• Order parts, supplies, and equipment needed for vehicle and equipment repairs


• Work with parts suppliers and vendors to obtain competitive pricing and availability


• Track parts orders and follow up on backordered or delayed items


• Maintain vendor and parts accounts


• Review purchases and invoices for accuracy


• Help ensure purchases are properly assigned to the appropriate vehicle, equipment, or work order


• Build and maintain good relationships with vendors and suppliers

Work Orders & Shop Administration

• Process and maintain mechanic work orders


• Enter parts, labor, outside repairs, and other costs into work orders


• Review work orders for completeness and accuracy


• Help track open, completed, and outstanding work orders


• Maintain accurate maintenance records


• Assist with organizing and tracking paperwork and digital records


• Communicate with mechanics, management, vendors, and other departments regarding repair needs and status

Shop Operations

• Help keep the maintenance shop organized and operating efficiently


• Monitor outstanding repairs, parts, and other items that could delay work


• Help identify problems or inefficiencies and find ways to improve them


• Assist management with maintenance-related projects and administrative tasks


• Take on additional responsibilities as the needs of the shop change

Minimum Requirements:

• High school diploma or equivalent; further technical education is a plus.


• Previous experience as a Parts Specialist, heavy-duty truck parts experience preferred but not required.


• Strong knowledge of truck or heavy equipment parts and systems.


• Excellent organizational, multitasking, and problem-solving skills.


• Outstanding customer service and communication skills.


• Ability to lift up to 50 lbs.


• Proficiency with inventory management systems and basic computer skills.


• Valid driver’s license


• Safety shoes required; adherence to all shop safety protocols.

What you'll get at ATEC:

• Excellent healthcare options: Medical, vision, prescriptions, free dental – Health Incentive discounts available!


• Financial Security: Competitive 401(k) with 4% company match that is 100% vested upon deposit


• Overtime Pay!


• Family Focus & Balance: vacation, sick time & more, voluntary benefits and Employee Assistance Program


• Employer Sponsored Education & Training: We can help you obtain a CDL!

• Tuition Reimbursement: Continuing education to help advance your career


• FR Clothing provided to you at no cost


• Real-world experience through our Hands-On Training Facility


• Wellness: On-site fitness center


• Other Incentives: Employee Referral Bonus, hotel & per diem pay(when applicable) and tool assistance

Area Truck and Equipment is an Equal Opportunity Employer