TRR Program Operations Specialist

Oklahoma Partnership for School Readiness; Oklahoma City (OK); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, and vision

Long-term disability

Life insurance

401k with 3% employer contribution

Flexible work from home options

Job summary

The Oklahoma Partnership for School Readiness seeks a Project Specialist to support the daily operations of the Teacher Recruitment & Retention (TRR) Program. You will process applications and payments, manage data and reports, and serve as a key contact for participating providers and employees.

Working with the TRR Project Manager, you’ll ensure accurate execution, data integrity, and timely communication, while supporting Submittable workflows, reporting, and participant support in a dynamic,

Qualifications

• Bachelor’s degree in a relevant field.
• Experience with data, reports, and spreadsheets, including Excel.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Clear written and verbal communication skills.

Responsibilities

• Process provider, employee, and child applications in Submittable in accordance with program policies, procedures and timelines.
• Process monthly reimbursements and payments within the system, ensuring accuracy and completeness.
• Track application status, payments, and follow-up items to support timely program execution.
• Review applications for completeness and accuracy, resolving discrepancies and routing program issues to the Program Manager as needed.
• Communicate with applicants regarding missing information, corrections, or clarifications.
• Assist with maintaining system workflows, templates, and standardized responses.
• Pull routine and ad hoc reports from Submittable and other program systems.
• Analyze reports to identify trends, errors, and operational issues.
• Transfer program data into Excel for data manipulation, tracking, and analysis.
• Maintain organized records to support audits, reporting, and leadership review.

Skills

Attention to detail

Clear written and verbal communication

Multitasking and deadline management

Data analysis mindset

Education

Bachelor’s degree in public administration, business administration, data analytics, or related field

Tools

Excel

Submittable

Job description

The Oklahoma Partnership for School Readiness seeks a Project Specialist to support the daily operations of the Teacher Recruitment & Retention (TRR) Program. You will process applications and payments, manage data and reports, and serve as a key contact for participating providers and employees.

Working with the TRR Project Manager, you’ll ensure accurate execution, data integrity, and timely communication, while supporting Submittable workflows, reporting, and participant support in a dynamic,