Trip Organization Specialist

Sight Sea Travel Company; United States; Remote; USD 34,000 - 55,000; Full time

Benefits offered by this job

Fully remote work environment

Flexible scheduling

Training provided

Ongoing support

Established tools and systems

Job summary

Sight Sea Travel Company is seeking a Trip Organization Specialist to help clients keep trip details organized and on track in a fully remote role. You will research options, coordinate reservations, and maintain up-to-date itineraries while juggling multiple trips.

Strong organizational skills and proactive communication are essential as you manage client information, provide timely updates, and ensure a smooth planning process from start to finish.

Qualifications

• Must have strong organizational and time-management skills.
• Excellent communication and attention to detail.
• Proficient with email, online platforms and basic computer tools.
• Able to work independently and stay productive in a remote setting.
• Customer-focused, dependable and professional.
• Willing to learn new systems and processes.
• Enjoys planning, problem-solving and helping others.

Responsibilities

• Organize trip details, client preferences, reservations, and itineraries.
• Research accommodations, transportation, activities, and destination options.
• Assist with coordinating booking details and confirmations.
• Keep client information and trip records accurate and current.
• Communicate with clients to gather information and answer questions.
• Follow up on outstanding details, updates, and reservation changes.
• Use online tools and established systems to manage planning tasks.
• Help ensure clients have the information they need before departure.
• Stay organized when managing multiple trips and deadlines.

Skills

Organizational skills

Time-management

Communication skills

Attention to detail

Self-motivation

Remote work ability

Tools

Email platforms

Online collaboration tools

Job description

Job Description:

We're looking for a Trip Organization Specialist to help clients keep the details of their upcoming trips organized and on track. This is a remote position for someone who enjoys planning, working with people, and making sure the little things don't get overlooked.

You'll help organize trip information, research options, coordinate reservations, and keep itineraries updated as plans come together. You may be working on several trips at once, so staying organized and being comfortable managing different requests is an important part of the role.

What You’ll Do

• Organize trip details, client preferences, reservations, and itineraries
• Research accommodations, transportation, activities, and destination options
• Assist with coordinating booking details and confirmations
• Keep client information and trip records accurate and current
• Communicate with clients to gather information and answer questions
• Follow up on outstanding details, updates, and reservation changes
• Use online tools and established systems to manage planning tasks
• Help make sure clients have the information they need before departure
• Stay organized when managing multiple trips and deadlines

What We’re Looking For

• Strong organizational and time-management skills
• Good communication and attention to detail
• Comfortable using email, online platforms, and basic computer tools
• Able to work independently and stay productive in a remote setting
• Dependable, professional, and customer-focused
• Comfortable learning new systems and processes
• Enjoys planning, problem-solving, and helping others

What We Provide

• Fully remote work environment
• Flexible scheduling
• Training and step-by-step guidance
• Ongoing support and resources
• Established tools and systems to help you succeed
• Opportunity to develop skills in organization, planning, and client support

Previous travel experience is not required. Training is provided, making this a great opportunity for someone with a background in customer service, administration, scheduling, hospitality, or simply a strong interest in planning and organization.

If you’re the type of person who likes having all the details in the right place and enjoys helping make things easier for others, we’d love to hear from you.