TRiO Programs Coordinator

State-of-South-Carolina; South Carolina; On-site; USD 36,000 - 48,000; Full time

Job summary

State-of-South-Carolina is seeking a Program Assistant to provide administrative support to the TRiO McNair Scholars Program Director and the office. The role includes budget tracking, processing payments, and managing staff and participant travel requests.

The position requires strong organizational, communication, and data management skills, with experience supporting educational programs and handling confidential information. Telecommuting is not available during the probationary period.

Qualifications

• Requires strong organizational and communication abilities.
• Maintains accurate records and documentation.
• Experience supporting program operations or educational programs is helpful.

Responsibilities

• Track and document program expenditures.
• Process payment requests for supplies, travel, services and catering.
• Initiate and submit staff and participant travel forms.
• Reconcile procurement cards.
• Answer phone and respond to emails or forward to appropriate person.
• Prepare and format reports as requested.
• Schedule meetings and prepare materials.
• Assist Director with calendar and correspondence.
• Participate in, contribute to, and document staff meeting decisions.
• Initiate and monitor hiring paperwork for program personnel.
• Help interview and select graduate associates and undergraduate office assistants.
• Train and schedule undergraduate office assistants.
• Supervise office assistant work and greetings.
• Plan space reservations and catering for events.
• Solicit travel quotes, reserve vehicles, and train students on procedures.
• Facilitate setup and breakdown of events.
• Organize and maintain program data using appropriate software and filing systems.
• Maintain confidential records and audit student files.
• Assist in compiling program data for university and federal reporting.
• Document resource allocation and use of program supplies.

Skills

Organizational skills

Communication skills

Attention to detail

Customer service

Education

High School diploma

Associate’s degree

Bachelor’s degree

Tools

Microsoft Office

Database software

Job description

State-of-South-Carolina is seeking a Program Assistant to provide administrative support to the TRiO McNair Scholars Program Director and the office. The role includes budget tracking, processing payments, and managing staff and participant travel requests.

The position requires strong organizational, communication, and data management skills, with experience supporting educational programs and handling confidential information. Telecommuting is not available during the probationary period.