TRIO Data Assessment Coordinator

Texas Southern University; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Texas Southern University seeks a TRIO Data Assessment Coordinator to manage comprehensive data collection, analysis, and reporting for the University’s TRIO programs. Ensures data accuracy, security, and compliance with federal TRIO regulations and institutional policies.

The role involves developing assessments, monitoring performance measures, preparing data reports, and providing actionable information to TRIO leadership and staff to drive decisions that improve student outcomes.

Qualifications

• Demonstrated knowledge of data management, assessment, reporting, and analysis within student services or federally funded programs.
• Ability to translate data into clear summaries for leadership and staff.
• Experience with TRIO programs or similar federally funded student-success programs is desirable.

Responsibilities

• Serve as the primary data and assessment resource for TRIO programs, providing leadership and technical support.
• Develop and maintain data collection procedures to ensure accuracy, security, and integrity of TRIO records.
• Coordinate data collection, analysis, and reporting of program assessments and outcomes.

Skills

Data management

Analytical ability

Attention to detail

Collaboration

FERPA knowledge

Education

Bachelor's degree (education, data analytics, etc.)

Tools

Excel

Student information systems

Job description

Posting Details

Title Information

Security Sensitive Position?

Yes

Hours of Work

8:00 am - 5:00 pm M-F

Position Details

Position Information

Posting Number

TSU203787

Official TSU Title

TRIO Data Assessment Coordinator

Grant Title

TRIO Data Assessment Coordinator

Job Description Summary / TWC Summary

JOB SUMMARY :

The TRIO Data and Assessment Coordinator is responsible for thecomprehensive management, integrity, analysis, assessment, andreporting of student and program data across the University’s TRIOprograms. The Coordinator serves as a central resource for TRIOdata and is responsible for ensuring that program information isaccurate, timely, complete, secure, and maintained in accordancewith federal TRIO regulations, institutional policies, and programrequirements.

The position plays a critical role in supporting the effectiveness,accountability, and continuous improvement of TRIO programs bycollecting, organizing, analyzing, and interpreting student andprogram data. The Coordinator will develop and administerassessments, evaluate program activities and services, monitorperformance measures, identify trends, prepare data reports, andprovide actionable information to TRIO leadership and program staffto support informed decision-making and improved studentoutcomes.

The position requires a high level of initiative, accountability,accuracy, confidentiality, analytical ability, organization, andattention to detail. The Coordinator will work closely with TRIOExecutive Leadership, Project Directors, Academic Advisors, staff,institutional departments, schools, and other stakeholders toensure data are collected and maintained consistently acrossprograms and that assessment findings are used to strengthenprogram services and outcomes.

The Data Assessment Coordinator will also assist with thepreparation of required federal, institutional, and program reportsand provide data support for grant applications, annual performancereporting, program reviews, audits, evaluations, and othercompliance activities.

DISTINGUISHING CHARACTERISTICS :

• Highly organized, analytical, detail-oriented, andresults-driven professional with a strong commitment to dataaccuracy, integrity, accountability, and program excellence.
• Demonstrates advanced knowledge of data management, assessment,evaluation, reporting, and analysis within student services,education, or federally funded programs.
• Demonstrates knowledge of TRIO programs, federal programrequirements, participant eligibility, required services,performance measures, and program accountability.
• Proactive in identifying data inconsistencies, reportingconcerns, gaps in documentation, and opportunities to improve datacollection and program operations.
• Demonstrates strong analytical, critical-thinking,problem-solving, and decision-making skills.
• Demonstrates initiative and the ability to independently managemultiple data-related responsibilities, projects, deadlines, andreporting requirements.
• Demonstrates a high level of accuracy, confidentiality,professionalism, and sound judgment when handling student andprogram information.
• Ability to translate complex data into clear, meaningfulinformation that can be understood and utilized by programleadership and staff.
• Ability to develop and implement effective assessmentstrategies to measure program effectiveness, student engagement,service delivery, and outcomes. *
• Ability to work collaboratively with multiple TRIO programs andstakeholders while establishing consistent data practices acrossprograms.
• Demonstrates commitment to using data and assessment results tosupport continuous improvement, accountability, and studentsuccess.

This is a Grant Funded position.

Essential Duties Summary

• Serve as the primary data and assessment resource for the TRIOprograms, providing leadership and technical support related tostudent information, program data, assessment, reporting, andevaluation.
• Develop, implement, and maintain comprehensive data collectionand management procedures to ensure the accuracy, consistency,completeness, security, and integrity of TRIO student and programrecords.
• Collect, organize, maintain, and analyze participant-level andprogram-level data across TRIO programs, including recruitment,eligibility, participation, services, academic progress,postsecondary enrollment, persistence, completion, and otherrequired outcomes.
• Establish and monitor data quality standards and procedures androutinely conduct data reviews to identify missing, inaccurate,inconsistent, or incomplete information.
• Conduct regular data audits and quality-control reviews of TRIOrecords and databases and communicate identified discrepancies toappropriate program staff for correction and follow-up.
• Develop and maintain data tracking systems, databases,spreadsheets, dashboards, reports, and other tools necessary tomonitor program performance and student outcomes.
• Coordinate the collection, administration, analysis, andreporting of program assessments and student assessments designedto measure knowledge, skills, engagement, satisfaction, programeffectiveness, and progress toward established objectives.
• Develop and administer pre- and post-assessments, surveys,evaluations, needs assessments, satisfaction surveys, and otherassessment instruments as appropriate for TRIO programs andactivities.
• Analyze assessment results and prepare clear and meaningfulsummaries that identify strengths, weaknesses, trends, gaps, andopportunities for program improvement.
• Develop data-driven reports and presentations for TRIOleadership, Project Directors, staff, university administration,and other authorized stakeholders.
• Monitor program performance against established goals,objectives, performance measures, benchmarks, and student outcometargets and provide timely reports to program leadership.
• Assist Project Directors and TRIO leadership with thepreparation, review, and submission of Annual Performance Reports(APRs), federal reports, institutional reports, grant applications,continuation materials, audits, and other requireddocumentation.
• Maintain data necessary to demonstrate compliance withapplicable federal TRIO regulations, grant requirements,institutional policies, confidentiality requirements, and reportingstandards.
• Develop and maintain standardized data definitions, codingprocedures, tracking tools, and documentation practices to promoteconsistency and reliability across all TRIO programs.
• Collaborate with Project Directors and staff to establish clearexpectations for timely and accurate submission of participant andprogram data.
• Provide training and technical assistance to TRIO staffregarding data entry, documentation, data quality, assessmentadministration, reporting requirements, and appropriate use of datasystems.
• Monitor data submission deadlines and provide reminders,follow-up, and technical assistance to ensure required informationis submitted accurately andtimely.
• Coordinate with appropriate university departments andinformation systems personnel to resolve data issues, obtaininstitutional data, and support appropriate data integration andreporting.
• Utilize institutional and external data sources, whenappropriate and authorized, to verify student enrollment, academicprogress, postsecondary enrollment, persistence, completion, andother required outcomes.
• Conduct longitudinal tracking and outcome analysis to evaluatethe effectiveness of TRIO services and identify areas requiringadditional intervention or programmatic attention.
• Support the development of data-driven strategiesandrecommendations designed to improve recruitment, retention, studentengagement, service delivery, and postsecondary outcomes.
• Prepare data visualizations, charts, tables, dashboards, andpresentations that communicate program performance and assessmentfindings in a clear and effective manner.
• Assist with the development of program evaluation plans andestablish appropriate methods for measuring the effectiveness andimpact of TRIO activities and services.
• Maintain organized and audit-ready documentation supportingdata reported to the U.S. Department of Education and otherauthorized entities.
• Ensure that confidential student information is handledappropriately and in accordance with FERPA, institutional policies,and applicable federal requirements.
• Maintain appropriate security and confidentiality of electronicand physical records and limit access to student and program datato authorized personnel.
• Conduct periodic reviews of TRIO data systems and recommendimprovements to increase efficiency, accuracy, accessibility, andreporting capabilities.
• Identify emerging data trends and communicate findings to TRIOleadership in a timely manner, particularly when data indicatepotential compliance concerns, performance gaps, or opportunitiesfor improvement.
• Assist with internal and external program reviews, audits,monitoring visits, evaluations, and requests for TRIO data andsupporting documentation.
• Maintain current knowledge of TRIO regulations, federalreporting requirements, assessment practices, data managementstandards, student success indicators, and emerging trends ineducational data and evaluation.
• Participate in professional development and training tostrengthen expertise in data analysis, assessment, evaluation,reporting, technology, and federal TRIO requirements.
• Demonstrate accountability for assigned data, assessment,reporting, and compliance responsibilities and consistently meetestablished deadlines.
• Work collaboratively with TRIO staff to promote a data-informedculture in which accurate information is used to evaluate services,make informed decisions, and improve student outcomes.
• Provide support during TRIO activities, assessments, programevents, and special projects, including activities that may occuroutside the traditional workday or on Saturdays, as required byprogram needs.
• Travel locally and out of town, when necessary, to support TRIOprogram activities, assessments, training, conferences,professional development, or other program-relatedresponsibilities.
• Perform other duties as assigned in support of TRIO programgoals, objectives, assessment, data integrity, compliance,accountability, and student success.

% FTE

1.0

Hiring Range

$55,038.89 - $70,174.59

Education

Bachelor’s degree in education, educational administration, dataanalytics, statistics, information systems, social sciences,business administration, or a related field.

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

Knowledge of:

• Federal TRIO program regulations, policies, procedures,eligibility requirements, performance measures, and reportingrequirements.
• Data management principles, data integrity, quality assurance,data security, and records management.
• Assessment, program evaluation, research methodology, surveydesign, and outcome measurement.
• Student development, academic success, postsecondary access,retention, persistence, and completion.
• FERPA and principles governing the confidentiality andappropriate use of student records.
• Data collection, database management, statistical analysis,reporting, and data visualization.
• Microsoft Office Professional Suite, particularly Excel,and similar data management and reporting applications.
• Student information systems, databases, spreadsheets,assessment platforms, and other technology used to collect andanalyze student and program data.
• Principles and practices of continuous improvement anddata-informed decision-making.

Skill in:

• Data analysis, interpretation, and problem-solving, includingthe ability to identify trends, inconsistencies, gaps, and patternswithin complex datasets.
• Developing and maintaining accurate databases, trackingsystems, reports, dashboards, and data-management tools.
• Designing, administering, analyzing, and reporting assessmentand evaluation results.
• Using Microsoft Excel and other technology applications toorganize, analyze, manipulate, and present data.
• Preparing clear, accurate, and professional reports,presentations, tables, charts, and data summaries.
• Managing multiple projects, reporting requirements, deadlines,and priorities simultaneously.
• Conducting data-quality reviews and resolving discrepanciesthrough research, verification, and collaboration.
• Communicating complex data and assessment findings clearly toindividuals with varying levels of technical expertise.
• Providing technical assistance and training to staff regardingdata collection, documentation, assessment, and reporting.
• Maintaining accurate, confidential, and organized records.
• Exercising sound judgment when handling confidential andsensitive student and program information.
• Both verbal and written communication, with the ability tocommunicate professionally with students, staff, administrators,school personnel, and external stakeholders.

Ability to:

• Manage comprehensive data and assessment responsibilitiesacross multiple TRIO programs simultaneously.
• Work independently with a high degree of initiative,accountability, accuracy, and attention to detail.
• Establish and maintain effective data-management and assessmentprocedures across multiple programs.
• Collect, analyze, interpret, and communicate complex data in aclear and meaningful manner.
• Identify data-quality issues and proactively develop solutionsto correct and prevent recurring problems.
• Monitor deadlines and ensure that required data, assessments,reports, and documentation are completed accurately andtimely.
• Interpret and apply federal TRIO regulations, institutionalpolicies, and reporting requirements related to data, assessment,confidentiality, and program accountability.
• Maintain strict confidentiality and exercise appropriatediscretion when handling student and program information.
• Develop effective working relationships with Project Directors,Academic Advisors, TRIO staff, university departments, schoolpersonnel, and other stakeholders.
• Provide constructive technical assistance and training to staffand promote consistent data practices across TRIO programs.
• Use assessment and program data to identify areas of strength,areas requiring improvement, and opportunities to enhance studentservices and outcomes.
• Translate data into actionable recommendations for programleadership and staff.
• Adapt to changing reporting requirements, priorities,technology, and program needs while maintaining accuracy andcompliance.
• Meet established deadlines and manage multiple competingpriorities in a fast-paced environment.
• Demonstrate professionalism, sound judgment, initiative,flexibility, and responsiveness.
• Work flexible hours, including Saturdays, when required tosupport TRIO assessments, program activities, training, specialprojects, or other program needs.
• Travel locally and out of town, including overnight travel,when necessary, to support TRIO program activities, assessments,conferences, training, professional development, and otherprogram-related responsibilities.
• Support a collaborative, high-performing, and data-informedTRIO team environment.
• Support the mission, goals, objectives, compliancerequirements, and continuous improvement efforts of the TRIOprograms.

Work Experience

Required:

• Two (2) to three (3) years of progressively responsibleexperience in data management, assessment, program evaluation,research, reporting, student services, or a related area.
• Experience working with federally funded programs, educationalprograms, student information systems, or TRIO programs is highlydesirable.
• Formal training and/or work experience increasingpost-secondary enrollment rates and promoting college degreeattainment rates for low-income and potential first-generationcollege students.
• Ability to maintain the security or integrity of criticalinfrastructure, which may include communications systems, computernetworks and systems, cybersecurity systems, electrical grid,hazardous waste treatment or water treatment system.

Preferred:

• Experience working with TRIO programs or other federally fundedstudent-success programs.
• Experience with student information systems, databases, datamanagement platforms, and assessment/evaluation systems.
• Experience preparing federal, institutional, or programperformance reports.
• Experience with data analysis, dashboards, data visualization,or program evaluation.
• Experience working with FERPA and confidential studentrecords.
• Valid Texas Driver’s License.

Working/Environmental Conditions

• Prolonged standing and/or walking.
• Handling light weight objects.

Desired start date

Position End Date (if temporary)

Posting Detail Information

UA EEO Statement

It is the policy of Texas Southern University to provide a workenvironment that is free from discrimination for all personsregardless of race, color, religion, sex, age, national origin,individuals with disability, sexual orientation, or protectedveteran status in its programs, activities, admissions oremployment policies. This policy of equal opportunity is strictlyobserved in all University employment-related activities such asadvertising, recruiting, interviewing, testing, employmenttraining, compensation, promotion, termination, and employmentbenefits. This policy expressly prohibits harassment anddiscrimination in employment based on race, color, religion,gender, gender identity, genetic history, national origin,individuals with disability, age, citizenship status, or protectedveteran status. This policy shall be adhered to in accordance withthe provisions of all applicable federal, state and local laws,including, but not limited to, Title VII of the Civil RightsAct.

Manual of Administrative Policies and Procedures

Manual of Administrative Policies and Procedures

Close Date

09/24/2026

Open Until Filled (overrides close field)

No

Special Instructions to Applicants

Open to all applicants.

Posting Supplemental Questions

1. * Do you have a Bachelor’s degree in education, educationaladministration, data analytics, statistics, information systems,social sciences, business administration, or a related field?
   • Yes
   • No
2. * Do you have two (2) to three (3) years of progressivelyresponsible experience in data management, assessment, programevaluation, research, reporting, student services, or a relatedarea?
   • Yes
   • No
3. * Do you have experience working with federally fundedprograms, educational programs, student information systems, orTRIO programs?
   • Yes
   • No
4. * Do you have formal training and/or work experience increasingpost-secondary enrollment rates and promoting college degreeattainment rates for low-income and potential first-generationcollege students?
   • Yes
   • No

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Official Transcripts

Optional Documents

1. Other Document
2. Reference Letter 1
3. Reference Letter 2
4. Reference Letter 3